HR Specialist (m/f/d) - Office Management

KD Pharma Group is a medium-sized, internationally operating company headquartered in Bexbach, Saarland.

We specialize in the manufacture of custom products that meet the diverse needs of the global market.

KD Pharma Group is one of the few companies worldwide offering Omega‑3 concentrates with a purity of up to 99.5%.

This is achieved through a dedicated focus on research and technology development for Omega‑3 fatty acids.

This enables KD Pharma Group to provide tailored solutions, allowing each customer to differentiate themselves from competitors in the global marketplace.

To strengthen our HR team at our location in Bexbach, we are currently looking for a dedicated HR Specialist (m/f/d) with focus on office management.

In this versatile role, you will support our HR Business Partners with operational and administrative HR matters, as well as the smooth operation of the office management.

You will serve as a key organizational liaison within the company and actively contribute to a positive employee experience.

Responsibilities

• Providing support to HR Business Partners in operational HR processes and HR‑related documents;
• Establishing employment contracts, contract amendments, resumes, and certificates;
• Managing application and recruiting activities;
• Managing benefits and employee programs;
• Organizing and overseeing the onboarding process for new employees;
• Administering and maintaining the time & attendance system (bedatime/Compu‑time), including tracking of leave and sick leave;
• Assisting with payroll preparation;
• Organizing and supporting employee events and company functions;
• Handling general correspondence and communication via email, phone & mail;
• Organizing and managing meetings, conference rooms, and scheduling;
• Coordinating external service providers such as cleaning or maintenance companies;
• Managing administrative matters such as fuel cards and company anniversaries;
• Providing general organizational and administrative support in day‑to‑day operations.

Qualifications

• A degree in human resources management, business administration, business psychology, or a comparable qualification; alternatively, a completed commercial apprenticeship with experience in human resources.
• Discretion and confidentiality, and the ability to work independently in a structured and service‑oriented manner.
• A team player who is reliable, organized, and highly self‑motivated.
• Conflict and problem‑solving skills, strong communication skills, and a friendly, professional appearance.
• Very good knowledge of MS Office (Outlook, Word, Excel, Power Point).
• Experience with HR systems (e. g., time & attendance tools) is desired.
• Enjoys working in an agile and dynamic environment.
• Proficiency in German and English, both written and spoken.

Benefits

• Diverse and responsible activities with comprehensive training in a dedicated team and an appreciative work environment.
• Individual career and development opportunities within an internationally successful company.
• Company pension plan.
• Free beverages (water and coffee).
• Company products at discounted employee rates.
• Recurring employee and company events to foster a strong team spirit.
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