EHS Compliance and Onboarding Administrator | Germany

Permanent position available with a considerable portfolio of works for the next 5+ years

To build your career by assisting in the delivery of ‘leading edge’ engineering projects.

To work with a vibrant, agile and multi-functional team in delivering projects on time, safely, to budget and to the required quality standards.

To benefit from Kirby’s Career Development Programmes that will enhance your leadership capability.

To work with the best.

• Excellent package on offer with room for negotiations
• About Kirby Group Engineering

Kirby Group Engineering is an international multi-disciplinary engineering services contractor and leading provider of high-value engineering services to a number of ‘blue chip’ companies.

Operating across Ireland, the UK, Europe and South Africa, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution.

Our culture is innovative, collaborative and performance focused.

The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

About the Role

We are looking for an organised and detail-oriented EHS Compliance & Onboarding Administrator to support our Environmental, Health & Safety (EHS) function.

This role is responsible for coordinating onboarding and compliance administration activities, maintaining accurate records, monitoring training and certification requirements, and supporting audit and reporting processes across corporate and project environments.

This is an excellent opportunity for an experienced administrator who enjoys working in a fast-paced environment and contributing to a strong culture of safety, compliance, and continuous improvement.

Key Responsibilities

• Coordinate EHS onboarding and offboarding activities for employees, agency workers, and approved contractors.
• Maintain onboarding records, training documentation, certification registers, and compliance trackers.
• Monitor training and certification expiries, issue reminders, and elevate outstanding actions.
• Support document control activities, including version control, document distribution, and record management.
• Maintain EHS databases and produce regular compliance, training, and onboarding reports.
• Support internal and external audits by coordinating documentation and evidence gathering.
• Coordinate training bookings, attendance records, and training matrices.
• Organise EHS meetings, maintain action logs, and distribute meeting documentation.
• Support continuous improvement initiatives by identifying opportunities to enhance administrative and compliance processes.

About You

Essential

• Previous experience in administration, compliance, onboarding, document control, or a similar support role.
• Strong proficiency in Microsoft Office, including Excel, Word, Outlook, Share Point, and Teams.
• Excellent organisational skills with a high level of accuracy and attention to detail.
• Experience maintaining records, registers, and controlled documentation.
• Strong communication skills and the ability to work with multiple stakeholders.
• Ability to manage confidential information appropriately and work independently.

Desirable

• Experience within EHS, construction, engineering, or project-based environments.
• Knowledge of ISO 14001 and ISO 45001 management systems.
• Experience supporting audits and compliance activities.
• Familiarity with training, HR, EHS, or document management systems.
• Relevant administration, business support, document control, or EHS qualifications.

Kirby Group Engineering is an equal opportunities employer.

We are committed to fostering an inclusive workplace and welcome applications from all suitably qualified candidates, regardless of race, gender, disability, religion, sexual orientation, or age.

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