Administrative and Finance Assistant (Part-time)

Our Company:

Kliqxe is a Salesforce partner making serious noise specifically within the Manufacturing and Distribution industries (One of the fastest growing verticals for Salesforce) and one of the only partners in the world that focus on these industries exclusively! Because of that, we’re really picking up the pace and need help! We believe we’re working on some of the most interesting and challenging projects in the industry. Our ethos is driven by our belief of ‘Salesforce is a Platform’ and you can pretty much do anything with it.

What we’re looking for:

We are seeking a highly organized and proactive Administrative and Finance Assistant to support our General Manager (GM) and handle a range of administrative and financial tasks. This is a part-time role, requiring you to work between 1-3 days a week, with a flexible working schedule and fully remote setup. However, occasional in-person meetups with the GM may take place.

What you may need to succeed:

The successful candidate for this role will need to demonstrate:

• Organizational Expertise: Exceptional skills in scheduling meetings, managing the GM’s calendar, and organizing travel and accommodations, both domestically and internationally.
• Proactive Support: Ability to anticipate the GM’s needs, assisting with day-to-day functions such as running errands, dealing with government departments, banks, filing documents, and coordinating tasks.
• Financial Acumen: Strong capability in bookkeeping, managing invoices, handling expenses, and communicating with tax consultants.
• Data and Records Management: Proficiency in managing data, setting reminders, maintaining reports, and ensuring important documents are properly filed and easily accessible.
• Administrative Proficiency: Familiarity with Microsoft 365 for tasks such as creating quotes, contracts, managing forms, and processing documentation.
• Communication and Coordination: Ability to liaise effectively between departments and stakeholders, including finance and facilities teams, with strong communication skills in both English and German.
• Multitasking: Ability to handle a variety of tasks in a fast-paced environment.
• Discretion: High level of confidentiality in handling sensitive financial and administrative matters.
• Problem-Solving: A resourceful and independent approach to challenges.
• Technical Skills: Proficient in Word and Excel (including basic Excel formulas and functions). Familiarity with Lexware/Lexoffice is an added advantage.

What you’ll be doing:

• Calendar and Diary Management: Coordinating and managing the GM’s schedule, including internal and international appointments.
• Travel Arrangements: Organizing travel for the GM, ensuring alignment with their schedule and preferences.
• Administrative Tasks: Providing general support, managing emails, drafting communications, and organizing documents.
• Financial Responsibilities: Handling invoicing, bookkeeping, tracking expenses, and sending reminders to stakeholders.
• Liaison with Global Finance Team: Communicating with the global finance and admin teams on administrative and financial matters.
• Communication with Tax Consultants and Government Departments: Ensuring accurate documentation and communication with external tax consultants, banks, and respective government departments.
• Report Generation: Compiling reports from various systems and presenting data for informed decision-making.
• Filing and Documentation: Maintaining organized records and filing documents efficiently.
• Facilities Support: Acting as a backup for facilities-related issues as needed.
• Miscellaneous Support: Running errands and performing ad-hoc tasks to ensure smooth daily operations.

Additional Information:

• Part-Time Role: You will work remotely 2-3 days per week, with occasional in-person sync-ups as needed.
• Language: Fluency in English and German is required for this role.

We’re excited to hear from candidates who are detail-oriented, proactive, and eager to make a difference in a fast-paced environment. If this sounds like you, we would love to hear from you!

Job Type: Part-time

Pay: 20,00€ – 25,00€ per hour

Expected hours: 8 – 20 per week

Application Question:

• Are you based in Stuttgart, Germany?

Language:

• German (Required)
• English (Required)

Work Location: In person

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