Payroll Specialist - EMEA

The payroll specialist is responsible for the payroll process and point of contact within the HR department and joint point of contact with all employees regarding payroll queries.

Tasks :

Processing Company Payroll

• Assist in the transition of Payroll to external payroll company
• Standardize Payroll Process across all entities for Processing, Accounting & payments
• Ensures accurate calculation of wages, tax withholdings and company deductions
• Main contact for outsourced payroll solution
• Collate and communicate Monthly Payroll data to the payroll service provider
• Reconcile Payroll Output from the provider for its accuracy by reviewing the Payroll results and Net Pays and advising the provider with any errors / inaccuracy and corrections
• Manage the Interface to and the SLAs with the outsourced Payroll provider
• Ensure delivery of Net Pay, 3rd party payments (such as social security, benefits contributions, Pension etc.) or Payroll funding as required for each of the locations
• Internal Absence Management – Tracking and delivery to the external provider
• Interact & Coordinate with Government agencies such as Social Insurance agencies, Financial Authorities, Labor agency or others as required for payroll related matters
• Responsible for archiving and keeping up to date payroll records and reconciliation reports after each Payroll run
• Perform Quarterly Accounts reconciliations & Year-end Activities
• Support all Payroll related Audits ( Wage TAX Audits, Internal Audits, Any other general audits)
• Ensuring compliance to National legislation, Internal Controls & Guidelines
• Support for Payroll Forecasting & budgeting

Provide Data to Finance Department

• Provide monthly payroll reports to the Finance department
• Provides statistical reports on vacation
• Prepare and Collate accruals for accounting & Controlling
• Responsible to review and transfer Payroll GL files to accounting and prepare the GL postings for all covered countries / entities

Ensure Accurate and Current Data

• Maintain accurate files and records to ensure access to up-to-date information figures and reports
• Prepare statistical reports on employee pay, commissions and bonuses; vacation, sick, disability and workers compensation leave; taxes, withholdings, etc.
• Complete statutory returns
• Conduct manual calculations when and if required
• Liaise with Regional HR and the Accounting Team for activities that impacts payroll
• Liaise with the Human Resource Managers and department managers to ensure that all payroll changes are accurate
• Ensures accurate calculation of wages, tax withholdings and company deductions

Client Management

• Act as a Single point contact for all payroll related queries for our employees
• Internal Point of contact for all Wage Tax, Social Security related queries from employees
• Generates and responds to inquiries regarding paychecks.
• Provide an information service to staff with payroll queries
• Attending to all ad-hoc payroll related requests & queries
• Providing data for senior management

Required Skills

• Prior Payroll Processing experience of Payrolls for at least 1 to 2 or more years & Good understanding of Payroll Process in general
• Professional Degree in Management / Accounting Experience with ERP Application
• Reconciling and Accounting experience Preferred
• Proficient and competent in Vendor management
• Attention to detail and analytical thought process
• Capability to work with minimum supervision and problem solving skills
• Excellent numerical skills gained during a number of years experience as a payroll clerk
• Accuracy and attention to detail with the ability to priorities tasks
• The ability to work under tight deadlines
• Effective communication skills & proficiency in English language
• Initiative, adaptability and flexibility

Kofax, Inc. is an Equal Opportunity Employer, M / F / D / V

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