Project Administrator / Executive Assistant

Project Administrator / Executive Assistant Korn Ferry is a global consulting firm that powers performance. Headquartered in Los Angeles, our over 9,000 colleagues globally serve clients in more than 50 countries. We offer five core capabilities that span the full talent lifecycle Organizational Strategy Assessment and Succession Talent Acquisition Leadership Development Rewards and Benefits The opportunity Join our high-performing Executive Search team (part of Talent Acquisition) in a dynamic Project Administrator / Executive Assistant role. This is a hands-on position where no two days look the same - you’ll step in to support board work and search assignments, while also playing a key role in creating a seamless experience for clients and candidates. This role combines project coordination, stakeholder management, and front-of-house support—ideal for someone who thrives on variety and operates with precision and professionalism. What you’ll do You’ll provide critical support across executive search projects - stepping in where needed to keep momentum high. This includes managing diaries, interviews, travel, and documentation; producing high-quality client-ready reports; coordinating candidates and stakeholders; and supporting key systems such as Salesforce, Concur and PSA. You’ll also provide reception cover and support internal events, ensuring a polished, high-touch experience at every interaction. About you You have completed commercial or hotel management training, or a degree in business administration, and already bring several years of experience in a demanding assistant role — ideally in executive search, management consulting, or an international industrial environment. You bring experience supporting senior stakeholders in a fast-paced, professional services environment. You’re organised, detail-focused, and confident managing multiple priorities with discretion and care. You’re highly proficient in Microsoft Office, comfortable with systems, and quick to learn. Most importantly, you’re a strong communicator who can build trust across teams and deliver to a high standard. Very good English skills and fluent German skills, both written and spoken, complete your profile — including the ability to prepare complex content precisely, confidently, and in a way that suits the target audience. Why join us This is a full-time opportunity (5 days/week, 8 hours/day) within a collaborative, high-performing environment. It is expected that, as a rule, the person will be on-site at the office in downtown Munich at least three days per week. If you enjoy working at pace, taking ownership, and being part of a team that delivers excellence - you’ll thrive here. This is a set-up that does not come along often: you will join an established, internationally oriented executive search environment — working with an ambitious Senior Partner who is excellently positioned professionally and strongly connected in Munich. Korn Ferry is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love. We believe that different perspectives and backgrounds actually lift the company to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or veteran status or any other characteristic protected by federal, state, or local law.