- Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
- Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
- End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
- Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
- Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
- Preparing key performance indicators, analyses, and decision papers
- Organizing workshops, leadership meetings, and international events
- Coordinating with internal and external stakeholders at the regional and global levels
- Handling ad hoc requests and confidential correspondence
- Independently managing smaller projects and subprojects
- Continuously improving and streamlining office processes
- Supporting change, communication, and organizational initiatives
Your Tasks
- Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
- Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
- End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
- Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
- Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
- Preparing key performance indicators, analyses, and decision papers
- Organizing workshops, leadership meetings, and international events
- Coordinating with internal and external stakeholders at the regional and global levels
- Handling ad hoc requests and confidential correspondence
- Independently managing smaller projects and subprojects
- Continuously improving and streamlining office processes
- Supporting change, communication, and organizational initiatives
JOB DESCRIPTION
- Providing independent support and assistance to the COO EMEA, particularly with administrative tasks
- Proactive calendar management: Planning and coordinating the COO EMEA’s domestic and international appointments
- End-to-end travel management: Organizing, booking, and processing domestic and international business trips, as well as reimbursing travel expenses using SAP Concur
- Planning, organizing, and preparing for and following up on international meetings, management reviews, and board meetings
- Creating professional management presentations, reports, and templates, as well as agendas, minutes, decision papers, and tracking action items
- Preparing key performance indicators, analyses, and decision papers
- Organizing workshops, leadership meetings, and international events
- Coordinating with internal and external stakeholders at the regional and global levels
- Handling ad hoc requests and confidential correspondence
- Independently managing smaller projects and subprojects
- Continuously improving and streamlining office processes
- Supporting change, communication, and organizational initiatives
Your Profile
- A college degree or completed business apprenticeship, ideally with additional training in administrative assistance or business administration
- Experience in secretarial and administrative work, preferably in an international setting, as well as in interacting with people and collaborating as part of a team
- Proficient in MS Office (especially Teams, Excel, PowerPoint, and Outlook); experience with project management is a plus
- Ability to work independently, in a structured and analytical manner
- High level of discretion, reliability, and initiative
- Excellent communication skills for collaborating with various departments and at different levels of the organization
- Strong self-management and prioritization skills
- Intercultural competence and a professional demeanor
- Very good written and spoken German and English are required
Good Reasons For LAPP
- Variety of tasks and responsibilities & plenty of scope for ideas
- Value-based family business
- Global player with flat hierarchies
- Flexible working hours models & home office
- Work life balance due to the possibility to swap shifts
- Social benefits and discounts such as job train ticket & private parcel acceptance
- Personnel development, onboarding & individual support
- Annual international soccer- & volleyball tournament
- Public transport connection directly at station „Lapp Kabel“
- Sports- & health activities and healthy canteen
- Consulting in social and care services
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Assistant COO (m/f/d) in Stuttgart Arbeitgeber: Lapp Group
LAPP ist ein hervorragender Arbeitgeber, der seinen Mitarbeitenden nicht nur abwechslungsreiche Aufgaben und Freiraum für kreative Ideen bietet, sondern auch eine werteorientierte Unternehmenskultur pflegt. Mit flexiblen Arbeitszeitmodellen und einem starken Fokus auf die Vereinbarkeit von Beruf und Familie schaffen wir eine familienfreundliche Umgebung, in der individuelle Entwicklung und internationale Zusammenarbeit gefördert werden. Unsere Mitarbeitenden profitieren von umfangreichen Sozialleistungen, einem modernen Betriebsrestaurant und zahlreichen Gesundheitsaktivitäten, die das Arbeiten in Stuttgart zu einem besonderen Erlebnis machen.
