Chief of Staff

About the Role:

We are seeking a dynamic and organized Chief of Staff to work closely with the CEO of our organization. This role is ideal for someone with a passion for science, health, and entrepreneurship.

As a key partner to the CEO, you will ensure operational excellence, support strategic initiatives, and contribute to the organization’s growth. You’ll have a background in executive or personal assistance, with experience in scheduling, office management, and administrative tasks.

Key Responsibilities

1. Strategic and Operational Support:
2. Act as a trusted advisor to the CEO by managing their priorities, optimizing workflows, and enhancing decision-making processes.
3. Prepare and refine presentations, reports, and documentation for internal and external audiences.
4. Organize and manage strategic projects, ensuring deadlines and quality standards are met.
5. Executive Assistance:
6. Oversee the CEO’s calendar, schedule meetings, and manage travel arrangements with precision.
7. Handle correspondence on behalf of the CEO, ensuring a professional tone and timely responses.
8. Record and disseminate meeting minutes, following up on action points as required.
9. Office and Team Coordination:
10. Manage day-to-day office operations, including vendor coordination, supply ordering, and resolving facility-related issues.
11. Serve as a liaison between the CEO and internal teams or external stakeholders, fostering clear and effective communication.
12. Support team events, retreats, and meetings by managing logistics and execution.
13. Leadership Enablement:
14. Provide proactive and structured support to improve team efficiency and alignment with organizational goals.
15. Develop briefing materials and agendas to ensure the CEO and leadership team are well-prepared for engagements.
16. Culture and Mission Alignment:
17. Embody and promote the company’s values and mission, contributing to a collaborative and innovative culture.

Requirements

1. 5+ years of experience in a similar role, such as Executive or Personal Assistant, or Office Manager, preferably in fast-paced or startup environments.
2. Strong interest in science, health, and entrepreneurship, with the ability to grasp the nuances of the company’s mission.
3. Exceptional organizational and multitasking skills with keen attention to detail.
4. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
5. Bilingual proficiency in English and French;
6. Ability to maintain confidentiality and handle sensitive information with discretion.
7. Strong interpersonal and communication skills, adaptable to working with diverse teams.

What We Value

1. Willing to drive impact in the health/science space and contribute to organizational success.
2. Professional and calm with the ability to prioritize and execute tasks independently.
3. Ability to handle change.

Salary: $100,000 – $120,000/year

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