Operations Manager

• Your responsibilities
• Manage open items and handle the accounts receivable process.
• Support monthly, quarterly, and annual financial closings in close collaboration with the finance manager and accountants.
• Oversee the smooth day‑to‑day running of the company and proactively identify operational risks or inefficiencies.
• Maintain accurate records and asset registers for both site and corporate reporting purposes.
• Manage the corporate insurance portfolio and ensure coverage remains appropriate.
• Collaborate with the HSE committee to ensure a safe and compliant working environment, including coordinating annual health check‑ups and company doctor visits.
• Serve as primary contact for German authorities, public institutions, and regulatory bodies.
• Support the preparation of tenders by collecting and requesting documents from insurers, registries and other relevant bodies.
• Support cost control and analysis in projects.
• Reconcile project budgets and expenses in collaboration with project management.
• Procure and manage project‑specific insurances.
• Manage office assets and maintain relationships with landlords and suppliers.
• Ensure a well‑functioning working environment.
• Organise and coordinate internal and external meetings, expos and team events.
• Create and manage documents and presentations.

Your profile

• Successfully completed training in Business Operations, Administration, Bookkeeping & Accounting, Project Operations or a similar field.
• Several years of professional experience running business operations in a German company, preferably in a project‑ and engineering‑related environment.
• Solid knowledge of accounting and finance software (e. g., DATEV, Billomat and/or ERP systems).
• Basic knowledge of project management or experience with project‑based work methods is a plus.
• Proven ability to work across all levels of an organisation, from managing directors to junior staff.
• Solid understanding of German corporate administration, insurance structures and bureaucratic processes.
• Proficient in MS Office (Word, Excel, Power Point) and comfortable with cloud‑based productivity tools.
• How you work
• Independent, structured and precise; manage your own priorities and follow through without being chased.
• Communicate clearly across teams and seniority levels.
• Take initiative and recommend improvements, not just execute tasks.
• Maintain high integrity: do the right thing even when no one is watching.
• Balance office presence and remote work effectively.
• Languages
• Strong command of German and English, written and spoken (C1 level).

Benefits

• Fair salary plus voluntary summer and Christmas bonuses and a generous contribution to a company pension scheme.
• Excellent travel, health and accident insurance when travelling.
• Flexibility
• Hybrid working model combining virtual and office work; local company based in Berlin with projects across Europe.
• Work Life Balance
• Generous holiday arrangements: 30 days holiday per year.
• Onboarding
• Colleagues support you during onboarding and are available at any time; ongoing dialogue at eye level.
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