Executive Assistant

Introduction

As an Executive Assistant supporting our company’s co-founders, Khwan and Simon, in both their professional and private lives, your mission is to provide seamless, efficient, and proactive administrative support that enables our co-founders to focus on high-leverage tasks. You will expertly manage communication channels, coordinate schedules, and oversee essential logistical tasks. You are driven by a passion for clear communication, problem-solving, and a commitment to excellence and you will uphold the company\’s core values.

Responsibilities

• Manage Slack and email communication for Khwan and Simon
• Manage calendar and appointments for Khwan and Simon (both professional and private)
• Administrative Tasks: Book flights, plan travels, venue coordination, buy items, etc. (both professional and private) – potentially with the help of our existing virtual assistant
• Shadow Khwan and Simon and summarize meetings
• Gain a deep understanding of the company’s business operations to help you work more effectively
• Provide general administrative support to other team members, when necessary
• Monitor and track both business and personal bank accounts, and prepare financial reports for monthly review
• In the future: Help planning Khwan and Simon’s week and make sure they do what is highest leverage for the company

Requirements

• Fluent in English (required) and Thai (required), with impeccable communication skills
• 2+ years experience in high-level executive assistance
• Proven ability to manage multiple tasks and priorities in a fast-paced environment
• Proven proficiency and confidence in remote work environments
• Ability to handle sensitive information with the utmost professionalism and discretion
• A champion of Ling’s Company Values
• Based in or near Chiang Mai (preferred)

Skills

• A proven multitasker, unfazed by a fast-paced setting
• A proactive problem-solver, spotting and solving issues before they arise
• Self-driven, comfortable working independently without constant direction
• Skilled in utilizing productivity tools like ClickUp, Google Workspace, Slack, etc.
• A quick learner, adaptable and receptive to feedback

Benefits

• 13 Thai national holidays
• 17 personal holidays
• Thailand visa & work permit
• Private health insurance and social security (if in Thailand)
• Wellness reimbursement – Gym/yoga/massage
• Coworking space reimbursement for remote employees
• The possibility of home office, remote work, and work & travel
• Casual and friendly work environment, t-shirts and jeans are welcome
• Regular workshops for on the job learning and training
• Regular team events & outings
• Annual company trip
• Free coffee, food & snacks

How To Apply

As part of the application process, we would like you to record a brief 2-minute video introduction to help us get to know you better.

Please include the following in your video:

• A brief introduction of yourself – name, background, and a few personal details
• Why you’re interested in this position
• A highlight of your relevant skills or experience that make you a great fit for the role
• (Optional) Any personal interests or passions that help us understand who you are

Uploading your video:

• Once your video is ready, please upload it to Google Drive
• Ensure anyone can view the video via the Google Drive link
• Paste the link to your video into the application form

About us

Founded in 2016, Ling is one of the fastest-growing tech companies in the world. Our mission is simple: we want to unite the world by connecting people from different cultures. That\’s why our team developed the Ling app – a language learning app focused on offering high-quality lesson content for Asian and Eastern European languages.