Job Objective
Ensure the smooth operation of the work environment and provide versatile support to the various departments within the firm.
Main Responsibilities
1. Reception management and administrative duties
- Welcome visitors and manage telephone calls.
- Handle incoming and outgoing mail.
- Supervise the various email inboxes.
2. Logistics and supply management
- Ensure maintenance and management of equipment (telephones, printers, water bottles).
- Carry out weekly errands.
- Maintain liaison with building management and suppliers.
3. Event planning and support
- Organise and coordinate internal events.
4. Versatile administrative support
- Provide administrative support to legal assistants and lawyers.
- Support the Accounting department in preparing expense reports, as well as scanning and filing invoices.
- Assist various colleagues with connections to Teams, Webex and Zoom.
- Support the IT department with equipment orders and management of the IT inventory.
- Assist the HR department with onboarding and offboarding processes, holiday tracking, and work permit requests for new employees.
5. Library
- Scan books and clean them in PDF format.
6. Archiving
- Ensure the organisation and archiving of physical and digital documents.
Desired Profile
- Excellent command of French and English, both spoken and written. - Previous experience in an administrative, assistant, reception or office coordination role is an advantage. - Excellent organisational and prioritisation skills, with the ability to manage multiple tasks simultaneously. - Excellent interpersonal and communication skills, with the ability to interact professionally with colleagues, clients and external providers. - Ability to work independently while collaborating effectively within a team. - Versatile, flexible and service-oriented person, ready to support different departments. - Good command of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint); knowledge of Microsoft Teams, Webex and Zoom is an asset.
jidff503eeaen jit0728aen jpiy26aen
Ensure the smooth operation of the work environment and provide versatile support to the various departments within the firm.
Main Responsibilities
1. Reception management and administrative duties
- Welcome visitors and manage telephone calls.
- Handle incoming and outgoing mail.
- Supervise the various email inboxes.
2. Logistics and supply management
- Ensure maintenance and management of equipment (telephones, printers, water bottles).
- Carry out weekly errands.
- Maintain liaison with building management and suppliers.
3. Event planning and support
- Organise and coordinate internal events.
4. Versatile administrative support
- Provide administrative support to legal assistants and lawyers.
- Support the Accounting department in preparing expense reports, as well as scanning and filing invoices.
- Assist various colleagues with connections to Teams, Webex and Zoom.
- Support the IT department with equipment orders and management of the IT inventory.
- Assist the HR department with onboarding and offboarding processes, holiday tracking, and work permit requests for new employees.
5. Library
- Scan books and clean them in PDF format.
6. Archiving
- Ensure the organisation and archiving of physical and digital documents.
Desired Profile
- Excellent command of French and English, both spoken and written. - Previous experience in an administrative, assistant, reception or office coordination role is an advantage. - Excellent organisational and prioritisation skills, with the ability to manage multiple tasks simultaneously. - Excellent interpersonal and communication skills, with the ability to interact professionally with colleagues, clients and external providers. - Ability to work independently while collaborating effectively within a team. - Versatile, flexible and service-oriented person, ready to support different departments. - Good command of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint); knowledge of Microsoft Teams, Webex and Zoom is an asset.
jidff503eeaen jit0728aen jpiy26aen
Receptionist / Administrative Assistant Arbeitgeber: LKK Arbitrage SA
Notre entreprise se distingue par un environnement de travail dynamique et collaboratif, où chaque employé est valorisé et encouragé à développer ses compétences. En tant que Réceptionniste / Assistant Administratif, vous bénéficierez d'opportunités de croissance professionnelle tout en contribuant à une culture d'entraide et de respect. Située au cœur de la ville, notre localisation offre un accès facile aux transports et à divers services, rendant votre quotidien professionnel à la fois pratique et agréable.
