Corporate Administration Specialist (all genders)

• Corporate Administration Specialist (all genders)
• Germany
• Overview

Lucanet is the CFO Solution Platform built for modern finance and tax teams, offering an integrated suite of solutions to simplify and automate critical finance processes.

The team supports more than 6,000 companies worldwide with consolidation, financial planning, tax compliance and reporting, ESG reporting, banking and cash management, and more.

We are PE-backed and growing across global markets.

We are a global team of 850+ people focused on precision, reliability, and continuous improvement.

This role supports our Finance function and reports to the Head of Tax, collaborating with Finance and Legal to maintain well-organised entity administration across the Lucanet group.

The position emphasizes entity documentation, commercial register matters, notary-related work, and statutory filings, with a strong focus on scalable processes, high-quality templates, and regulatory awareness.

A solid understanding of German corporate law is important for success.

What you'll do

• Maintain and update corporate records and entity documentation across the global Lucanet group, including entity-related data, internal registers, and shareholder records.
• Coordinate corporate administration activities across all legal entities, including preparation and coordination of documentation for registrations, amendments, and corporate changes.
• Prepare information and supporting documents for commercial register updates and similar formal statutory processes.
• Assist with notary-related work and coordinate related documentation processes.
• Manage and track statutory filing deadlines and ensure timely, complete, and accurate submissions across jurisdictions.
• Draft, maintain, and improve standard templates for corporate housekeeping documents, ensuring they are up to date, jurisdiction-appropriate, and audit-ready.
• Track and consolidate corporate and statutory law updates flagged by local advisors, and translate implications into practical updates to processes and documentation.
• Build and maintain internal self-service resources, including entity fact sheets, corporate data libraries, and routing guides to reduce ad hoc questions and improve reference materials.
• Identify opportunities to streamline and automate recurring corporate administration workflows, and take ownership of implementing improvements, including AI-powered tools where appropriate.
• Maintain and improve entity administration tools and filing systems to ensure up-to-date and audit-ready documentation.
• Support cross-border entity maintenance activities, coordinating with local advisors and authorities in international jurisdictions.
• Support the Head of Tax and the wider Finance team in day-to-day operational tasks to ensure smooth execution of corporate administration topics.

What you bring to the table

• Legal or notarial background, e. g. Bachelor of Law, Paralegal qualification, or comparable training (Legal and Notarial Assistant / Notarial Assistant).
• Professional experience in a legal, notarial, or corporate administration environment, with hands-on exposure to commercial register matters and entity documentation.
• Strong interest in corporate administration, entity maintenance, and notary-related work.
• Solid knowledge of German legal fundamentals, especially in German corporate law, with experience in comparable international legal frameworks.
• Good understanding of formal statutory processes and documentation requirements across international jurisdictions.
• Proactive monitoring of regulatory and legal developments relevant to corporate administration, translating changes into practical process or documentation updates.
• Experience with process improvement and workflow automation; seeks smarter ways to approach recurring tasks, not just faster ones.
• Comfortable using AI tools as part of daily work to improve quality and efficiency, not only speed.
• Highly structured, detail-oriented, reliable, and with a strong ownership mindset regarding deadlines and accuracy.
• Hands-on mentality with execution focus in an international, multi-entity context.
• Ability to adapt to a dynamic, international environment with exposure to non-German jurisdictions.
• Fluent German and strong English skills for working in an international context.

To be considered for this role, candidates must have the legal right to work in the country of employment.

Perks at work

• Luca Flex
• Flexible working model to plan your hours and location according to needs and responsibilities.
• Work from Abroad
• Up to 90 workdays outside your home country with support from our partner Workflex.
• Sabbatical
• Time off for personal pursuits, family, travel, or other activities with sabbatical options.
• Team Spirit
• Emphasis on teamwork, learning together, and shared successes.
• Learning & Development
• Dedicated time, resources, and budget to shape your development.
• Lucanet Engage
• Targeted feedback process for professional growth through regular dialogue.
• Lucanet Do Good
• Paid volunteer time to contribute to causes you care about.
• Health & Wellbeing
• Tailored programs, subsidies for activities, mental health support, and counseling.
• Generous leave policy
• Encouraging time off to recharge.

Compensation & Company Pension Plan

• Equal pay commitments and pension options.
• Discounts
• Corporate benefits and discounts.
• Powered by uniqueness

Lucanet embraces differences and creates an inclusive workplace where all employees can thrive.

We assess candidates based on qualifications, merit, and organizational needs, ensuring fairness and equal opportunities for all.

We welcome applicants who believe they would excel in this role, even if they do not check every box.

Please avoid including your picture, age, or marital status in your CV.

Please follow the provided link to understand GDPR compliance and data protection practices. Data protection Lucanet.

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