We are a vibrant, fast‑growing tech company, and we are looking for an enthusiastic, organized, and proactive Office & Internal Events Manager to be the heartbeat of our Zurich office. Our team is spread across key global hubs: Paris, Lyon (our Headquarter), Zurich, Krakow, and the US. Responsibilities
Office Management & Reception
Front‑of‑House:
Welcome and register visitors, ensure they are comfortable, and guide them to their meetings. Daily Operations:
Keep the reception, cafeteria, and communal office areas tidy, professional, and fully stocked (supplies, food, and beverages). Communication Hub:
Act as the first point of contact for office‑related questions. Answer the main phone line for both our Zurich and Berlin offices in Swiss German, German, and English. Logistics & Admin:
Handle incoming mail (scanning, distribution, archiving) for both offices, manage deliveries, organize couriers, and handle visitor/employee keys. Executive Support:
Assist Zurich‑based directors with occasional ad‑hoc requests and travel organization. Internal Events & Team Support
Event Planning:
Organize internal and external meetings, workshops, team‑building activities, seminars, and company off‑sites (including scheduling, venue booking, catering, and reminders). Travel Coordination:
Help coordinate travel logistics, occasionally utilizing tools like TravelPerk to assist candidates, customers, and team members. Onboarding & Culture:
Edit and order business cards for new starters, prepare employee anniversary cards, and gather signatures for time‑sensitive documents. Required Skills
3–4 years of experience in a similar office management and internal event role. Languages:
Native‑level Swiss German, German and professional fluency in English required (both written and spoken). Communication:
Strong interpersonal skills with the ability to interact confidently with stakeholders at all levels of the organization. Organization:
Highly organized, rigorous, and able to prioritize tasks calmly in a fast‑paced environment. Tech Literacy:
Comfortable learning and using modern digital tools. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) is required. Nice‑to‑Have
Experience in the tech industry or a high‑growth environment. Fluency in Spanish. Familiarity with tools like Canva, TravelPerk, Spendesk, or NetSuite. Benefits
25 days of annual leave. Pension scheme plan with three options to choose from. Afterworks, team celebrations, and seasonal parties. Equipment provided. Diversity & Inclusion
We aim to celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, identities, and experiences.
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Office Management & Reception
Front‑of‑House:
Welcome and register visitors, ensure they are comfortable, and guide them to their meetings. Daily Operations:
Keep the reception, cafeteria, and communal office areas tidy, professional, and fully stocked (supplies, food, and beverages). Communication Hub:
Act as the first point of contact for office‑related questions. Answer the main phone line for both our Zurich and Berlin offices in Swiss German, German, and English. Logistics & Admin:
Handle incoming mail (scanning, distribution, archiving) for both offices, manage deliveries, organize couriers, and handle visitor/employee keys. Executive Support:
Assist Zurich‑based directors with occasional ad‑hoc requests and travel organization. Internal Events & Team Support
Event Planning:
Organize internal and external meetings, workshops, team‑building activities, seminars, and company off‑sites (including scheduling, venue booking, catering, and reminders). Travel Coordination:
Help coordinate travel logistics, occasionally utilizing tools like TravelPerk to assist candidates, customers, and team members. Onboarding & Culture:
Edit and order business cards for new starters, prepare employee anniversary cards, and gather signatures for time‑sensitive documents. Required Skills
3–4 years of experience in a similar office management and internal event role. Languages:
Native‑level Swiss German, German and professional fluency in English required (both written and spoken). Communication:
Strong interpersonal skills with the ability to interact confidently with stakeholders at all levels of the organization. Organization:
Highly organized, rigorous, and able to prioritize tasks calmly in a fast‑paced environment. Tech Literacy:
Comfortable learning and using modern digital tools. Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) is required. Nice‑to‑Have
Experience in the tech industry or a high‑growth environment. Fluency in Spanish. Familiarity with tools like Canva, TravelPerk, Spendesk, or NetSuite. Benefits
25 days of annual leave. Pension scheme plan with three options to choose from. Afterworks, team celebrations, and seasonal parties. Equipment provided. Diversity & Inclusion
We aim to celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from candidates of all backgrounds, identities, and experiences.
#J-18808-Ljbffr
