Junior Management Assistant (f/m/d)

English version below Für unser Team suchen wir ein Organisationstalent mit Weitblick, das unserem C-Level den Rücken freihält und im Hintergrund die Fäden zieht. Wenn du stark in der Kommunikation bist, Struktur in den dynamischen Alltag bringst und digitale Tools liebst, bist du bei uns genau richtig.

• C-Level Support & Eventmanagement Kalender-Wizzard: Du übernimmst die eigenverantwortliche Terminkoordination und -verwaltung für Teile unserer C-Level.
• Reiseorganisation: Du planst und organisierst Geschäftsreisen für das C-Level effizient und vorausschauend.
• Präsentationsprofi: Du erstellst Präsentationen (z.B. für Leadership Meetings und Business Performance Reviews).
• Eventplanung: Du organisierst Caterings, off-sites und interne Veranstaltungen mit Liebe zum Detail.
• Administration, Finanzen & Tools Prozess-Support: Du unterstützt bei administrativen Aufgaben und im Projektmanagement unter Einsatz moderner Tools (DocuSign, UberBusiness, Rydoo).
• Zahlen im Blick: Du übernimmst die Reisekostenabrechnung für definierte Führungskräfte sowie die zuverlässige Rechnungskontrolle von Eingangsrechnungen.
• Team-Präsenz: Du hältst unsere LuxConnect Teamseite stets up to date.
• Büroorganisation: Du kümmerst dich um kleinere administrative Besorgungen.
• Schnittstellenfunktion & Onboarding Kommunikationstalent: Du agierst als zentrale Schnittstelle und übernimmst die professionelle Kommunikation mit internen und externen Kollegen sowie Partnern.

We are looking for an organized talent with vision to support our C-level team and pull the strings behind the scenes. If you have strong communication skills, bring structure to a dynamic environment, and love digital tools, you’ve come to the right place!

• C-Level Support & Event Management Calendar Wizard: Independently coordinating and managing schedules for members of our C-level team.
• Travel Management: Efficiently and proactively planning and organizing business travel for executives.
• Presentation Pro: Creating engaging presentations (e.g., for leadership meetings and business performance reviews).
• Event Planning: Organizing caterings, off-sites, and internal events with great attention to detail.
• Administration, Finance & Tools Process Support: Assisting with administrative tasks and project management using modern digital tools (DocuSign, UberBusiness, Rydoo).
• Financial Oversight: Handling travel expense reports for designated executives and ensuring accurate verification of incoming invoices.
• Team Presence: Keeping our LuxConnect team page up to date.
• Office Organization: Taking care of minor administrative errands.
• Interface & Communication Communication Talent: Acting as a central liaison and managing professional communication with internal and external colleagues as well as business partners.

What You Bring to the Team Experience:

• Experience: Proven experience in an assistant role, ideally within a fast-paced C-level environment.
• Tool Affinity: Proficiency with modern digital tools (experience with DocuSign, UberBusiness, and Rydoo is a strong plus) as well as excellent Google Workspace skills.
• Organizational Skills: A structured, proactive, and highly reliable way of working – even under pressure.
• Discretion: Complete trustworthiness and discretion when handling confidential matters and documents.
• Communication Skills: An empathetic yet assertive demeanor with excellent verbal and written skills in English (fluent), with German being a strong asset.

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics. If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Associate

Workplace Type: On-site