Front Desk Administrator (m/w/d)

Project Description: Join our Team as a Front Desk Administrator in our Munich Garching office! You play an important role in ensuring the office space is well maintained while providing a high level of customer service. Responsibilities: Welcome and accommodate visitors, clients, and staff, ensuring a professional front-desk presence Serve as liaison between internal departments (IT, Procurement, HR, Finance, Security, etc.) to coordinate office-related needs Manage inquiries, respond to questions, and handle complaints with professionalism Act as the primary contact for office suppliers and service providers (e.g., mail and courier services, office supplies, utilities, cleaning, etc.) Coordinate meeting room bookings and staff appointments Oversee all incoming and outgoing mail and courier services, ensuring proper tracking and distribution Maintain the overall office appearance and functionality, including utilities and workspace readiness Prepare workstations for new hires and coordinate onboarding workspace arrangements Monitor office space usage and coordinate reconfigurations in collaboration with the Real Estate & Facilities Manager Conduct regular inventory checks and ensure proper asset tracking Assist in local facility management tasks in partnership with the RE&F Manager Order and maintain stock of office supplies and consumables Maintain internal RE&F systems and assist with invoice processing Perform various ad hoc administrative tasks as directed by the line manager Skills Must Have: Organizational Skills Customer Service Problem Solving Communication Skills Multitasking Nice to Have: Previous experience in a similar role Corporate working experience Languages: English: C2 Proficient German: C2 Proficient