OPERATIONAL HR SPECIALIST

GENERAL CONTEXT

MAGNA is a private, non-profit, international humanitarian organization whose objective is to provide medical aid to populations in crisis. MAGNA organizes humanitarian medical projects to help people in need, whether through poverty, disease, war, or ecological disaster and regardless of ethnicity, religion or nationality. MAGNA is independent of all states and institutions, as well as of all political, economic or religious influences. MAGNA recruits medical and non-medical personnel, collects private and institutional funds and raises awareness among the public about populations in danger. Using a small but highly committed group of staff and volunteers, MAGNA has achieved respectable results. MAGNA for over 20 years has focused on providing medical care (primary, secondary, nutrition, sexual violence, HIV/AIDS and other infectious diseases) in countries such as Afghanistan, South Sudan, Democratic Republic of Congo, Lebanon, Syria, Iraq, Ukraine and Cambodia among others. The operations are implemented by field teams and the mission coordination teams; together with the Operational Centre based in Bratislava and decentralized around the world. The field operations are guided and supported Cells covering specific geographical area and other departments and services supporting operations, including the Administration department.

GENERAL OBJECTIVE AND JOB ENVIRONMENT

The main objective of the position is to monitor and support missions of MAGNA regarding their administrative, HR and recruitment management, while being functionally responsible for the mission HR managers and HR coordinators in those missions. Apart from that, he/she leads or participates in (non-mission specific) efforts related with recruitment process, IT system development and functional ownership, as well as development of HR management procedures and trainings. The focus is to ensure appropriate support and guidance to MAGNA missions regarding their administration and HR, in collaboration with other relevant departments (operations, medical, logistical, financial), while working as one team between HQ and field.

MAIN RESPONSIBILITIES AND TASKS

• Provide strategic and technical support to field teams in all phases of the project cycle for regular, exploratory and emergency missions.
• Check the coherence of the field HR strategy of the projects within portfolio, ensuring it aligned with both Operations and HR unit, providing HR advice when drafting the annual planning of the projects.
• Supervise and give support in the implementation of HR policies and plans, ensuring that the Organisation's HR principles, guidelines, and policies are implemented.
• Ensure compliance of the labour obligation with the local labour legislation, making sure MAGNA is a Responsible Employer.
• Ensure appropriate monitoring and management of HR in the field.
• Transmit missions' HR requirements to the HR unit, making sure they are pertinent, and coherent with local capacity in the field, to ensure appropriate procurement of resources, by Recruitment and Pool Management Unit, to missions.
• Follow up field staff (departure and return, integration to the missions and projects, identification of potentials, follow-up and evaluation, development, potential expatriation of national staff, etc.) together with the HRCO.
• Follow up Behaviours Issues and support conflict resolution.
• Participate as a member in the critical incident team when required and if needed.
• Follow up the HR management in the projects through field visits and technical reports; and react in case of discrepancies.
• Monitor, guide and support the HRCo in the implementation of HR work plans at mission level.
• Give support to the HR teams in the field when drafting the technical parts of reports for donors.
• Participate in Human Resources processes and training, collaborating with the rest of the Cell and HR (defining JPs, field positions assignment, HRCOs development, Bf/Dbf, courses/information sessions, etc.).
• Contribute to Operational Centre and each Cell participating actively in decision making processes.
• Manage the communication channels with the teams in the field and/or the HR Department, for issues that affect assigned portfolio.
• Contribute to the growth and development of the HRCo pool in MAGNA guaranteeing that each assignment is a personal opportunity for an HRCo to grow thanks to the Operational HR Referent guidance.

CONDITIONS

• Open Ended Contract
• Salary based on your experience and MAGNA salary grid
• Full time
• Position to be filled as soon as possible
• Possibility to sit in any of MAGNA office around the world or/and work remotely
• International travel to be planned from time to time
• 5 weeks of paid vacation / year
• Oral communication face-to-face or by telephone

REQUIRED PROFILE

• Bac+2 training in humanitarian administration and HR or equivalent
• At least 2 years of field logistics experience with an NGO
• Autonomy, rigor, diplomacy, patience, pedagogy, interpersonal skills, taste for teamwork
• Languages: fluent French and English both written and spoken essential

CONTACT US

Applicants are requested to send their CV and related documents, including contact information (email address, phone number), by e-mail to: recruitment@oc.magna.org. Please put "Operational HR Specialist/Referent" in the subject of the email. We thank all applicants in advance for their interest, but we will only contact selected candidates.