Office Manager (m/f/d) - Düsseldorf

To further strengthen our fast-growing operations in Düsseldorf, we are looking for an experienced, proactive, and hands-on Office Manager.

Your primary focus will be team enablement: anticipating the needs of senior colleagues, adapting quickly when schedules change, and ensuring that the office remains well organized, fully stocked and ready for productive work.

In this role, you will work closely with our current Office Manager. Together, you will ensure that our office operates seamlessly, professionally and efficiently at all times. You are someone who takes ownership and anticipates what needs to be done. You naturally spot what needs attention and take action.

Why you will enjoy working with us

• You will join a dynamic, dedicated team in an open and collaborative culture.
• You will be based in a beautiful office in Düsseldorf city center, directly on the Rhine promenade.
• Gain insight into a leading private equity firm.
• Enjoy a competitive salary, complimentary daily lunch, and a generous Company Fitness Plan.

What makes you a strong fit

• You bring at least 2 years of experience in a similar office management, executive support, or facilities role.
• Highly proactive, you anticipate needs before they arise and take ownership of your responsibilities.
• You work independently while remaining a strong and reliable team player.
• Structured and organized, you maintain oversight - even during busy periods.
• Representative, service-oriented, and confident in communication; you enjoy supporting senior stakeholders in a fast-paced environment.
• You have an excellent command of German and English, both written and spoken.
• You are available to work 25-32 hours per week in the office; on-site attendance on Mondays is required for operational reasons.

Your key responsibilities will be

• Overseeing complex calendar management for one or more senior colleagues.
• Coordinating and facilitating meetings, ensuring everything is prepared to a high standard.
• Acting as the primary point of contact for guests and incoming calls.
• Arranging travel and accommodation for the DACH team.
• Taking end-to-end ownership of the office environment, including supplies, shared spaces and day-to-day operational details.
• Continuously identifying and proactively implementing practical improvements to office operations and the team’s working environment for improvements as well as efficiency.
• Supporting the organization of company and team events.
• Supporting the onboarding of new colleagues.

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