Family Office Administrator

Job Title : Family Office Administrator – German Speaking

Job Type : Full-time

Languages Required : German and English (essential), French (nice to have)

Job Description :

We are looking for a dedicated Family Officer to join our team in Luxembourg. The ideal candidate will have significant experience working with High Net Worth Individuals (HNWIs) within a Family Office or a similar setting. This role focuses on the execution of tasks rather than advisory services, requiring a high level of efficiency, attention to detail, and discretion.

Key Responsibilities :

• Task Execution : Implement and manage day-to-day tasks and projects as directed by clients, ensuring timely and accurate completion.
• Financial Administration : Handle routine financial tasks such as bill payments, bank reconciliations, and expense tracking.
• Coordination of Services : Coordinate with external service providers, including legal advisors, tax consultants, and investment managers, to ensure smooth operations.
• Asset Management Support : Assist in the monitoring and management of clients\‘ assets, ensuring compliance with relevant regulations.
• Reporting : Prepare and maintain detailed records and reports on financial transactions, investment portfolios, and other relevant matters.
• Administrative Support : Provide comprehensive administrative support, including managing correspondence, scheduling meetings, and maintaining records.
• Family Governance Support : Assist in the implementation of family governance structures and succession planning as needed.

Qualifications :

• Experience : Minimum of 5 years of experience working in Office Management or Executive Assistance, ideally with HNWIs in a Family Office or similar environment.
• Education : Bachelor\’s degree in Finance, Business Administration, or a related field. Relevant certifications (e.g., CFA, CFP) are a plus.
• Languages : Fluency in German and English is essential. Proficiency in French is highly desirable.
• Skills : Strong organizational and multitasking skills, excellent communication and interpersonal skills, and the ability to work independently and as part of a team.
• Attributes : High level of integrity, discretion, and professionalism. Ability to handle sensitive information with confidentiality.

Benefits :

• Competitive salary and performance-based bonuses
• Comprehensive health and wellness benefits
• Opportunities for professional development and career advancement
• A dynamic and supportive work environment

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