On behalf of an important international company operating in the pharmaceutical sector, we are looking for a highly skilled Senior Executive PA to support top management in the daily management of strategic and operational activities.
The role requires a professional capable of operating in dynamic and structured environments, ensuring high standards of organization, accuracy, discretion, and interpersonal effectiveness.
Role Purpose:
The role will support senior management in the organizational, administrative, and relational management of daily activities, ensuring a high level of efficiency and operational coordination.
The Executive Personal Assistant will act as a key operational point of contact for management, coordinating agendas, meetings, travel, communications, and cross-functional activities within an international and highly complex environment.
Key Responsibilities:
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Proactively manage the executive’s agenda, appointments, and priorities.
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Organize meetings, conference calls, and internal/external events.
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Coordinate national and international travel, including flights, hotels, logistics, and itineraries.
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Prepare documentation, presentations, reports, and materials for executive meetings.
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Manage internal and external communications with national and international stakeholders.
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Monitor deadlines, follow-ups, and operational tasks linked to management projects.
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Support administrative activities, expense reports, and document management.
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Interface with internal stakeholders, clients, suppliers, and institutional partners.
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Ensure strict confidentiality in handling sensitive and strategic information.
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Support coordination of cross-functional activities and special initiatives.
Requirements:
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Minimum 5 years of experience as an Executive Assistant or Personal Assistant supporting C-level or senior management.
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Preferred background in multinational companies, pharmaceutical, healthcare, medical devices, or consulting environments.
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Excellent organizational skills, multitasking ability, and strong prioritization capabilities.
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High level of discretion, reliability, and professionalism.
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Strong communication and interpersonal skills.
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Strong problem-solving mindset and proactive approach.
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Excellent command of Microsoft Office Suite.
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Fluent English (level C1/C2); additional languages are considered a plus.
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Ability to operate in fast-paced and high-exposure executive environments.
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