Auf einen Blick
- Aufgaben: Verwalte Anfragen und unterstütze die administrative Abwicklung in einer öffentlichen Institution.
- Unternehmen: Öffentliche Institution mit einem dynamischen Arbeitsumfeld.
- Vorteile: Flexible Arbeitszeiten, wertvolle Erfahrungen und ein unterstützendes Team.
- Weitere Informationen: Entwickle deine Karriere in einem verantwortungsvollen und abwechslungsreichen Job.
- Warum dieser Job: Nutze deine organisatorischen Fähigkeiten und trage zur Effizienz der Verwaltung bei.
- Qualifikationen: Abschluss als Kaufmann/-frau und mindestens 5 Jahre Erfahrung im administrativen Bereich.
Das prognostizierte Gehalt liegt zwischen 2000 - 2500 € pro Monat.
We are looking for a public institution, an administrative assistant for a temporary 1-year mission at 50%.
Administrative Assistant at 50% We are looking for a public institution, an administrative assistant for a temporary 1-year mission at 50%.
- Main Responsibilities
- Management and monitoring of support requests
Reception, processing and verification of requests submitted via a dedicated platform.
Checking the compliance and completeness of files.
Analysis of supporting documents and monitoring the progress of requests.
Coordination with stakeholders to ensure compliance with procedures and deadlines.
Administrative support and secretarial duties
Management of incoming and outgoing mail as well as telephone communications.
Drafting and sending requests for information or additional documents to beneficiaries and partners.
Filing, archiving and updating documents on digital tools and in electronic files.
Ensuring rigorous administrative follow-up and contributing to the smooth flow of information.
Financial management and administrative control
Entry, control and monitoring of payments in management tools.
Maintaining and updating financial and administrative dashboards.
Preparation and monitoring of elements related to allowances and reimbursements.
Participation in post-payment checks of contributions made.
First-level analysis of financial documents submitted by beneficiaries (financial statements, accounts, supporting documents), to verify their consistency and compliance with current requirements.
Reporting discrepancies or anomalies and preparing files for validation.
- Profile sought
- Holder of a Federal VET Diploma in Commercial Business
With at least 5 years of professional experience in a similar secretarial, administrative assistant or administrative management role.
Excellent command of common office software
Strong organisational skills, with great rigour in handling and monitoring files.
Ability to manage several tasks simultaneously while respecting deadlines and procedures.
An autonomous, proactive person capable of taking initiatives within their scope of responsibilities.
Excellent interpersonal skills, a service-oriented attitude and ease in dealing with a variety of contacts.
Discretion, reliability and a sense of confidentiality are essential.
We look forward to receiving your application (CV, work certificates and diplomas) jid9e8f645aen jit0730aen jpiy26aen
Administrative Assistant At 50% Arbeitgeber: MANPOWER
Manpower est un employeur de choix, offrant un environnement de travail dynamique et collaboratif à Neuenburg, où l'innovation et la digitalisation sont au cœur de nos priorités. Nous valorisons le développement professionnel de nos employés en leur fournissant des opportunités de croissance et de formation continue, tout en favorisant une culture d'équipe inclusive et respectueuse. Rejoindre Manpower, c'est s'engager dans une carrière significative au sein d'une entreprise qui soutient activement ses collaborateurs dans leurs ambitions professionnelles.
