RFP Programs Coordinator - Design Hotels

• Description
• IN A NUTSHELL

In this position, you drive the RFP Process towards the set goals and revenue targets.

• TASKS & RESPONSIBILITIES
• Together with Manager RFP Programs, coordinate the global RFP cycle and workflow
• Support with various RFP tasks in the preparation of the new RFP corporate & consortia season
• Add corporate, consortia, and other RFP offers in Cvent Transient, control the process, and manage data in Cvent Transient and other RFP-relevant platforms
• Support member hotels with problem-solving between corporate accounts and Cvent Transient
• Build relationships with member hotels and serve as the main point of contact for hotels in the RFP management
• Coordinate Cvent optimizations and fix system issues together with Cvent’s support team / main contact
• Support Manager RFP Programs with positioning member hotels within the different corporate programs
• Work closely with the Design Hotels Distribution Team to ensure correct rate loading
• Manage the ticketing system together with Manager RFP Programs
• Organize, lead and take minutes in the Business Travel Call
• Prepare production figures and gather data from various sources, incl. Tableau
• Prepare presentations for RFP, Sales and Travel Trade Marketing
• Assist in gathering and organizing market research data to identify industry trends, competitive insights, and opportunities for growth within the travel trade segment
• Support Manager RFP Programs with Salesforce
• Control the implementation process of the new member hotels
• Support year-end RFP analysis, support the delivery of Membership Services, and contribute to cross-departmental projects and synergies

EXPERIENCE & MINDSET

• Hospitality background is essential, sales experience would be a bonus
• Team player with excellent written and verbal English communication skills
• Strong project coordination, planning and organizational skills, with the ability to manage multiple workstreams and competing deadlines
• Strong analytical and administrative skills with excellent attention to detail and data accuracy
• Proactive, solution-oriented self-starter who takes initiative and identifies practical solutions
• Excellent time management and prioritization skills in a fast-paced environment
• Entrepreneurial spirit and a self-starter; able to work both independently and in a team
• Demonstrates reliability and builds effective relationships with internal teams, member hotels, and external partners
• Proficiency in MS office (particularly Excel) and experience working with Keynote beneficial

PERKS & BENEFITS

• A great experience in the niche market of luxury boutique hotels
• Working in a motivated and international team from over 39 countries at the global Headquarters of Design Hotels™ located in the creative Media Spree area in Berlin
• Regular working schedule from Monday to Friday
• Great benefits at member hotels and brand partners from employee discounts to special offers, including Marriott Explore rates
• Career development opportunities in an international company
• ABOUT DESIGN HOTELS™

Design Hotels Gmb H (www. designhotels. com) is a full-service hospitality consultancy, offering customized services to its member hotels.

Under the brand Design Hotels™ the company represents and markets a curated selection of currently more than 300 luxury hotels in over 60 countries.

These member hotels are independently owned but united by a commitment to individuality, progressive design, and cultural authenticity.

Design Hotels™ embodies the most advanced ideas in the hospitality industry and offers discerning travelers new opportunities and inspiration for both a more conscious travel and lifestyle.

The company has its headquarters in Berlin and branches in Los Angeles, New York, London and Singapore.

Since March 2021, Design Hotels Gmb H is part of the Marriott International portfolio.

Design Hotels™ is an equal opportunity employer, we celebrate diversity and practice inclusivity. Hiring decisions are based on merit, qualifications, and our business needs only.

Please send your application without a picture.

Marriott International is an equal opportunity employer.

We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture.

We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.