The Max Planck Institute for Immunobiology and Epigenetics in Freiburg is seeking a part-time personal assistant (m/f/d) (part-time 50-75%) to provide administrative support to the Scientific Director of the "Chromatin Regulation" research department and Vice President of the Biomedical Section of the MPG (Prof. Dr. Asifa Akhtar).
The position is to be filled as soon as possible and is initially limited to two years.
The Max Planck Institute of Immunobiology and Epigenetics (MPI-IE) in Freiburg, Germany, is an interdisciplinary research institution that conducts basic research in two key areas of modern biology: Immunobiology and Epigenetics. Central questions address the molecular basis of cell type identities, as they are regulated during immune cell differentiation, metabolic response and epigenetic chromatin adaptation.
The position
As a personal assistant, you will serve as the organizational hub of the "Chromatin Regulation" research department and ensure that everything runs smoothly.
Your main responsibilities include:
- Office administration (scheduling, organizing meetings, file and document management)
- Travel management (planning and booking domestic and international business trips, as well as handling travel expense reimbursements)
- Ensuring that information is distributed on time and to the correct recipients
- Handling translations and all correspondence (in German and English; in French if needed)
- Preparing and distributing meeting minutes, as well as following up on actions as decided by the department director
- Assisting with the planning, organization, and execution of meetings, events, and seminars()
- Welcoming and assisting department guests
- Professionally supporting employees during onboarding and offboarding
- Clarifying open questions from laboratory members with the scientific, technical, and administrative service units at the Institute, as well as with the relevant contacts in the General Administration in Munich
Your profile
- Completed training as a foreign-language secretary or a comparable business degree
- Initial professional experience in the field is desirable
- Written and spoken fluency in German and English is essential
- Good skills in French are expected
- Advanced skills in using standard software packages, especially MS Office (Word, Excel, PowerPoint, Outlook) are required
- Good knowledge of graphic design programs is a plus
- Even with a changing and varied workload, you maintain a clear overview, manage multiple talks simultaneously, and set priorities
- You display strong diplomacy and loyalty, and focus on goals
- You are a team player, communicative, and bring a high degree of flexibility and initiative to the role
We offer:
Located in a region that connects Germany, France and Switzerland, our institute offers an international research environment with outstanding infrastructure facilities and a positive working atmosphere that places a high value on work-life balance.
- Payment according to TVöD up to a maximum of E8/9a if the collectively agreed and personal requirements are fulfilled
- Social benefits in line with public service (VBL)
- Additional performance-related remuneration component
- Professional training and development opportunities
- Good public transport connections and subsidy for job ticket
- Challenging work in a modern working environment
- Mobile working at a location of your choice within Germany is possible up to a maximum of 40% of the regular weekly working hours in justified cases.
- There are shops within walking distance where you can buy food
- Welcome-Service
- Family-friendly offers (affiliated day care center at the institute, parent-child room, breastfeeding room)
We value and promote diversity, inclusion and equal opportunities, so we welcome applications from all backgrounds. We particularly welcome applications from people with severe disabilities. We would also like to increase the proportion of women in areas where they are underrepresented and therefore expressly encourage women to apply.
Application deadline
23th November 2026.
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Personal Assistant (m/f/d) to support the Department Director (part-time 50 - 75%) in Freiburg im Breisgau Arbeitgeber: Max Planck Group
Das Max-Planck-Institut für Kernphysik in Heidelberg bietet eine spannende und verantwortungsvolle Tätigkeit in einem internationalen Forschungsumfeld. Mit flexiblen Arbeitszeiten, einer eigenen Kindertagesstätte und einer Vergütung nach TVöD (Bund) unterstützt das Institut die Vereinbarkeit von Familie und Beruf und fördert aktiv die berufliche Gleichstellung. Hier haben Sie die Möglichkeit, in einem innovativen Team zu arbeiten und Ihre Fähigkeiten in der technischen Produktgestaltung weiterzuentwickeln.
