Administrative Assistant (f/m/div) for ELLIS, 100%
Roles & Responsibilities
You will be responsible for the administrative support of the ELLIS Chief of Staff and the ELLIS team. The following tasks will be part of your daily work:
- Support with project management
- Maintaining our databases and digital tools
- Creating presentations
- Supporting the preparation of meetings and team events
- Handling internal and external inquiries
- Planning various events, from small workshops to large conferences
- Support the community and network, manage the members, and maintain the website
- Managing merchandise articles
- Collection and archiving of documents
- Administrative support of the ELLIS team including general office management, onboarding, purchasing, processing of correspondence, and scheduling
- Support for guests and visitors
Education & Experience
The ideal candidate will have
- A relevant qualification, e.g. commercial vocational training or higher-level education
- Strong project management skills and the ability to work independently or in a team on multiple projects simultaneously
- Proficiency with standard office software and willingness to learn new technologies
- Fluency in both English and German (C1 level or higher) and excellent communication skills
- Additional languages and previous experience in research and/or higher education are a plus.
- A friendly and confident attitude and intercultural competence
- Commitment to providing high-quality service and strong problem-solving skills
- Flexibility to adapt to changing priorities, deadlines, and needs
- Ability to represent ELLIS professionally
Our offer
You will be part of a motivated, international and diverse team supporting the research and communication activities of the ELLIS network. You will work in a dynamic and stimulating environment with flexible working hours, the possibility of mobile working and many other benefits. You will also have the opportunity to travel to other ELLIS units and partner institutions across Europe to support local events.
Salaries and contract will be based on qualifications and previous professional experience according to the Public Service Wage Agreement (TVöD Bund) guidelines. All social benefits of the public service apply. The position is initially limited to two years with the possibility of an extension.
Application
The position is available at the earliest convenience and will be open until filled. Preference will be given to applications received by November 30, 2026.
The Max Planck Society is committed to increasing the number of individuals with disabilities in its workforce and therefore encourages applications from such qualified individuals. The Max Planck Society strives for gender equality and diversity. Furthermore, the Max Planck Society seeks to increase the number of women in its workforce in those areas where they are underrepresented and therefore explicitly encourages women to apply.
Closing date for applications
The posting is open until filled.
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Administrative Assistant (f/m/div) for ELLIS, 100% in Stuttgart Arbeitgeber: Max Planck Group
Das Max-Planck-Institut für Kernphysik in Heidelberg bietet eine spannende und verantwortungsvolle Tätigkeit in einem internationalen Forschungsumfeld. Mit flexiblen Arbeitszeiten, einer eigenen Kindertagesstätte und einer Vergütung nach TVöD (Bund) unterstützt das Institut die Vereinbarkeit von Familie und Beruf und fördert aktiv die berufliche Gleichstellung. Hier haben Sie die Möglichkeit, in einem innovativen Team zu arbeiten und Ihre Fähigkeiten in der technischen Produktgestaltung weiterzuentwickeln.
