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- Aufgaben: Support recruitment, onboarding, and manage appointments in a dynamic research environment.
- Arbeitgeber: Join the prestigious Max Planck Institute, a leader in catalysis research with a rich history.
- Mitarbeitervorteile: Enjoy flexible hours, social benefits, and a company pension scheme while working part-time.
- Warum dieser Job: Be part of groundbreaking research and contribute to a culture of innovation and collaboration.
- Gewünschte Qualifikationen: Experience as a secretary, fluent in German and English, and proficient in MS Office required.
- Andere Informationen: Applications from diverse backgrounds are encouraged; priority for equally qualified disabled applicants.
The foundation Max Planck Institute for Kohlenforschung in Mülheim an der Ruhr is a renowned research institution that is over 100 years old and has already received two Nobel Prizes in its history. The institute is engaged in basic research in the field of catalysis with the aim of maximizing the efficient use of natural resources.
For the research area “Homogeneous Catalysis” we are looking for a Secretary (f/m/d) to work 15 hours / week.
Your tasks:
- Supporting the recruitment of academic staff in the department (including visa matters)
- Onboarding of new employees
- Supervision and support of employees in the research area
- Planning and managing appointments
- Maintaining and updating the department’s website
- Monitoring the personnel and material cost budget
Your Qualifications:
- Experience as a secretary in an international environment, ideally in the academic field
- Independent, proactive and structured way of working
- Very good written and spoken German and English skills are essential
- Good knowledge of MS Office
Our offer:
- Comprehensive training in the area of responsibility
- An interesting job at one of the largest research institutions in Germany
- Remuneration in accordance with the requirements or transferable activities according to TVöD
- Company pension scheme through the Versorgungsanstalt des Bundes und der Länder (VBL)
- Social benefits in line with public service regulations
- The compatibility of family, career and care is guaranteed by flexible working hours and participation in mobile working.
- Job ticket
Your application:
We look forward to receiving your application!
Please send your complete application documents by 04.02.2025 at the latest, exclusively in a PDF file by e-mail to Ms. Kerstin Mann at , Max-Planck-Institut für Kohlenforschung, Kaiser-Wilhelm-Platz 1, 45470 Mülheim an der Ruhr.
The Max Planck Society strives for gender equality and diversity. We welcome applications from all backgrounds. Severely disabled applicants will be given priority if equally qualified. We ask for your understanding that submitted application documents will not be returned.
Information on the collection of personal data in accordance with Art. 13 GDPR.
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Secretary (f/m/d) | 15 Hours/Week Arbeitgeber: Max Planck Society
Kontaktperson:
Max Planck Society HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Secretary (f/m/d) | 15 Hours/Week
✨Tip Number 1
Familiarize yourself with the Max Planck Institute's research focus, especially in homogeneous catalysis. Understanding their projects and goals will help you demonstrate your genuine interest during the interview.
✨Tip Number 2
Highlight any previous experience you have in an international environment, particularly in academic settings. Be ready to discuss how this experience has prepared you for the specific tasks mentioned in the job description.
✨Tip Number 3
Prepare examples of how you've successfully managed appointments and supported staff in previous roles. This will showcase your organizational skills and proactive approach, which are crucial for this position.
✨Tip Number 4
Since good knowledge of MS Office is essential, consider brushing up on any specific tools or features that are relevant to administrative tasks. Being proficient will give you an edge in demonstrating your capability for the role.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Secretary (f/m/d) | 15 Hours/Week
Tipps für deine Bewerbung 🫡
Research the Institute: Familiarize yourself with the Max Planck Institute for Kohlenforschung, its history, and its research focus on catalysis. Understanding the institute's mission will help you tailor your application.
Tailor Your CV: Highlight your relevant experience as a secretary, especially in international or academic settings. Emphasize your organizational skills and any specific achievements that align with the job description.
Craft a Strong Cover Letter: Write a personalized cover letter that addresses your motivation for applying to this position. Mention your language skills in German and English, and how they will benefit the role.
Prepare Application Documents: Ensure all your documents are in PDF format as requested. Include your CV, cover letter, and any other required documents. Double-check for accuracy and completeness before sending.
Wie du dich auf ein Vorstellungsgespräch bei Max Planck Society vorbereitest
✨Zeige deine internationale Erfahrung
Da die Stelle in einem internationalen Umfeld ist, solltest du Beispiele aus deiner bisherigen Arbeit anführen, die deine Fähigkeit zur Kommunikation und Zusammenarbeit mit Menschen aus verschiedenen Kulturen zeigen.
✨Bereite dich auf Fragen zur Organisation vor
Sei bereit, über deine Erfahrungen in der Planung und Verwaltung von Terminen zu sprechen. Überlege dir konkrete Beispiele, wie du in der Vergangenheit erfolgreich Termine koordiniert und verwaltet hast.
✨Demonstriere deine Sprachkenntnisse
Da sehr gute Deutsch- und Englischkenntnisse erforderlich sind, solltest du während des Interviews sicherstellen, dass du in beiden Sprachen klar und präzise kommunizieren kannst. Vielleicht kannst du auch einige Fachbegriffe oder Phrasen verwenden, die in der akademischen Welt üblich sind.
✨Frage nach der Unternehmenskultur
Zeige dein Interesse an der Max-Planck-Gesellschaft, indem du Fragen zur Unternehmenskultur und den Möglichkeiten zur beruflichen Weiterentwicklung stellst. Dies zeigt, dass du nicht nur an der Position interessiert bist, sondern auch an der langfristigen Zusammenarbeit.
