Auf einen Blick
- Aufgaben: Manage HR processes and travel reimbursements while supporting staff and guests.
- Arbeitgeber: Join the Max Planck Institute, a leader in scientific research with a diverse team.
- Mitarbeitervorteile: Enjoy flexible hours, home-office options, and a supportive work environment.
- Warum dieser Job: Be part of groundbreaking research in a vibrant, multicultural city like Dresden.
- Gewünschte Qualifikationen: University degree in HR or related field; strong German and English skills required.
- Andere Informationen: Applications from diverse backgrounds are encouraged; deadline is October 15, 2023.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Job Offer
The MPI-CBG is seeking a full-time staff member in Human Resources / Travel Administration (m/f/d).
Application deadline: October 15, 2023
Your Responsibilities
- In the area of Human Resources:
- Processing personnel matters from onboarding to offboarding, in compliance with applicable laws, collective bargaining agreements, and company agreements.
- Preparation of employment contracts and stipend letters; providing information on related matters in light of employment, social security and tax law.
- Independent deadline tracking and monitoring of ongoing processes.
- Supervision and further development of programs for guests, research assistants and trainees.
- Support in recording, maintaining and evaluating applicant data.
- Independent processing of domestic and foreign travel expense reimbursements in accordance with the German Federal Travel Expenses Act (BRKG) with a focus on foreign travel (secondment).
- Interface between the internal payroll department and the accounting department for travel matters.
- Contact person for travel reimbursement and mobility related issues.
- Processing of internal job ticket requests and monitoring of subscriptions.
- New and further development of explanatory documents, SOPs and guidelines.
Required Qualifications
- University degree, preferably in human resources/public administration, or comparable vocational training.
- Several years of relevant professional experience in human resources, ideally in the area of travel expense accounting.
- Comprehensive knowledge of the TVÖD as well as labor, tax, social security and supplementary pension law.
- Excellent communication skills; very good spoken and written German and English skills required.
- Good user knowledge of MS Office products (MS Word, MS Excel).
- Independent, goal-oriented, service-oriented and reliable work style.
- Quick comprehension, discretion and sense of responsibility.
Desired Qualifications
- Good user skills in SAP R/3.
- Analytical skills to assess personal data and derive potential action items.
- Team-oriented, proactive approach and the ability to work in an interdisciplinary and intercultural environment.
Our Offer
- Secure full-time employment (39 Hours/Week) in turbulent times, where you are part of scientific progress and can quickly take on personal responsibility.
- Long-term career perspectives: a work contract initially limited to 2 years with the prospect of an unlimited contract thereafter, based on mutual agreement.
- Remuneration and social benefits based on the collective agreement for the civil service (TVöD) Bund. If the personal and collective agreement legal requirements are met, a classification up to Group 9A is possible.
- Warm and cooperative atmosphere with a modern and well-equipped workplace.
- Colorful and multicultural work environment with employees from over 50 nations.
- Living in Dresden, directly on the Elbe River, an up-and-coming metropolis with a wide range of cultural offerings.
- Job benefits: an employer subsidy for the JobTicket (VVO); attractive state pension package scheme (VBL); flexible working hours; home-office option subject to agreement.
The Max Planck Society is committed to employing more handicapped people. Applications of handicapped people are strongly encouraged. The Max Planck Society strives for gender and diversity equality. We welcome applications from all backgrounds. Diverse interests, courage and drive to get things done are very welcome in our team.
Application Process
Are you intrigued? Then we look forward to receiving your application including:
- CV
- Letter of motivation, listing your relevant experience and skills, what particularly appeals to you about this job, when you could start, and your salary expectations.
- Relevant certifications and references.
Please upload the above listed documents with the keyword: 2023-HumanResources-6000 by 15.10.2023 via the following link: Application Link.
Initial questions about the position can be addressed to Brian von Rueden, Head of Human Resources, via hr(at)mpi-cbg.de. More information about our institute can be found here: www.mpi-cbg.de.
staff member Arbeitgeber: Max Planck Society
Kontaktperson:
Max Planck Society HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: staff member
✨Tip Number 1
Familiarize yourself with the German Federal Travel Expenses Act (BRKG) and the TVöD. Understanding these regulations will not only help you in the interview but also demonstrate your commitment to the role.
✨Tip Number 2
Highlight any experience you have with SAP R/3 or similar systems. If you can showcase your analytical skills in assessing personal data, it will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your previous experiences in human resources, especially related to travel expense accounting. Be ready to provide examples of how you've handled complex situations in a service-oriented manner.
✨Tip Number 4
Emphasize your ability to work in an interdisciplinary and intercultural environment. Share any relevant experiences that demonstrate your teamwork and proactive approach, as this aligns well with our values.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: staff member
Tipps für deine Bewerbung 🫡
Understand the Job Requirements: Carefully read the job description to understand the responsibilities and qualifications required for the staff member position in Human Resources / Travel Administration. Tailor your application to highlight relevant experiences.
Craft a Compelling Motivation Letter: In your motivation letter, clearly outline your relevant experience and skills. Explain what specifically attracts you to this role at MPI-CBG and how you can contribute to their team.
Prepare Your CV: Ensure your CV is up-to-date and formatted professionally. Highlight your educational background, work experience in human resources, and any specific knowledge of travel expense accounting or related laws.
Follow Submission Guidelines: When submitting your application, include all required documents (CV, motivation letter, certifications, and references) and use the specified keyword '2023-HumanResources-6000'. Make sure to submit before the deadline on October 15, 2023.
Wie du dich auf ein Vorstellungsgespräch bei Max Planck Society vorbereitest
✨Understand the Role
Make sure you have a clear understanding of the responsibilities outlined in the job description. Familiarize yourself with HR processes, travel expense accounting, and relevant laws like TVÖD and BRKG.
✨Showcase Your Experience
Prepare to discuss your previous experience in human resources and travel administration. Highlight specific examples where you successfully managed personnel matters or processed travel reimbursements.
✨Demonstrate Communication Skills
Since excellent communication skills are required, practice articulating your thoughts clearly in both German and English. Be ready to explain complex topics simply, as you may need to communicate with diverse teams.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, company culture, and ongoing projects. This shows your interest in the role and helps you assess if the organization is the right fit for you.