Office Manager

We are looking for a hands‑on and team‑oriented Office Manager to join our Berlin team!

Based in our Berlin office, you will work closely with the global People & Impact team and will be the backbone of our workplace—keeping things running smoothly, creating a great environment for our Brevonauts, and making sure no detail is missed.

• Your Impact at Brevo
• Own the day‑to‑day office operations: kitchen upkeep, supply management, ensuring the office always feels welcoming and well‑stocked.
• Manage all incoming post and office‑related emails daily, handle invoice scanning, organisation, and processing via Spendesk together with our finance team.
• Track and report on office budgets, including event, supply, and travel expenses on a weekly basis.
• Coordinate and execute employee events and initiatives: weekly office lunches, monthly social events, well‑being initiatives, and large‑scale projects such as our Summer and Winter Parties.
• Support the onboarding and offboarding experience for Berlin‑based employees: desk setup, welcome gifts, office tours, and key handovers.
• Oversee Health & Safety compliance, including coordination of safety inspections, fire safety training, first aid training, evacuation exercises, and close collaboration with external Safety Partners (ASA).
• Lead ISO and ASA audit preparation as needed and contribute to sustainability initiatives such as carbon footprint tracking.
• Manage and quality‑control the cleaning team, including supply procurement and regular quality checks.
• Maintain and continuously improve office processes, documenting procedures and driving operational consistency.
• Serve as the first point of contact for all employee requests and office‑related matters, resolving day‑to‑day issues with a proactive and solution‑oriented approach.
• Communicate regularly with the Berlin team via Slack and other internal channels, sharing office news, event updates, and relevant information.
• Collaborate with global Office Managers across Brevo’s locations on shared initiatives and projects.

Who you are

• You are hands‑on and operationally strong – you enjoy both the detail work and the bigger picture.
• You are fluent in German and English (both required for day‑to‑day work).
• You have at least 2 years of experience in office management or a similar role.
• You are organised, reliable, and comfortable managing multiple recurring responsibilities alongside ad‑hoc requests.
• You are a natural communicator and enjoy building relationships across teams.
• You are proactive, solution‑oriented, and not easily thrown off by the unexpected.
• You bring energy and care to the employee experience, from a well‑stocked fridge to a well‑run party.
• Why people love working at Brevo
• Grow together: Join an international team in a bright, collaborative and fast‑paced environment.
• Learning every step of the way: Access to English classes and 155,000+ courses on Udemy, plus a strong internal culture of knowledge‑sharing and support.
• Flexible for life: Relocation assistance for international talents, work from abroad possibility and home‑office budget.
• A culture that cares: From inter‑office trips to regular team events, plenty of ways to connect beyond your day‑to‑day.

You’ll also find active social, green, and LGBTQIA+ communities, plus Work Council benefits via Leeto, all to support what matters to you, inside and outside of work.

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