ASAP - (Senior) Project Assistant / Coordinator (m/f/d) 100%

• 6 months assignment
• Option to extend
• About Our Client

Our client is an international consumer goods company with a reputation for innovation, operational excellence, and continuous improvement.

Job Description

• Business Cadence & Governance Coordination
• Coordinate and schedule recurring business reviews, planning sessions, workshops, and governance meetings across multiple teams and functions
• Manage integrated calendars and ensure alignment of key milestones and review cycles
• Support the rollout of new business operating rhythms and governance frameworks
• Ensure stakeholders are informed, prepared, and equipped for all scheduled activities
• Documentation & Process Management
• Create, maintain, and continuously improve operational documentation and process materials
• Develop standardized templates, meeting structures, agendas, and reporting tools
• Ensure business frameworks, responsibilities, and processes are clearly documented and accessible
• Maintain accurate records, action logs, and project-related documentation
• Stakeholder Coordination & Follow-Up
• Serve as a key coordination point between project teams, business leaders, and functional stakeholders
• Track commitments, deliverables, and deadlines across workstreams
• Proactively follow up on outstanding actions and elevate potential risks where required
• Support leadership teams by ensuring decisions and next steps are clearly communicated and executed
• Program Execution & Operational Support
• Provide day-to-day operational support for transformation initiatives
• Monitor project progress and identify opportunities to improve efficiency and execution
• Continuous Improvement
• Identify gaps, inefficiencies, and operational challenges within existing processes
• Propose and implement practical solutions that improve coordination and consistency
• Help establish scalable practices and tools that can be adopted across departments
• Support a culture of accountability, structure, and operational excellence
• The Successful Applicant

Education & Experience

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field
• Proven experience in program coordination, project support, business operations, or transformation environments
• Experience working within fast-paced, matrixed organizations
• Exposure to organizational change programs or business transformation initiatives is highly desirable

Skills & Competencies

• Exceptional organizational and planning capabilities
• Strong stakeholder management and communication skills
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Proficiency with collaboration, productivity, and project management tools
• Ability to work independently and proactively in evolving environments
• Strong problem-solving mindset with a hands-on approach to execution
• Comfortable working with senior leaders and cross-functional teams
• Personal Attributes
• Structured and methodical
• Highly reliable and accountable
• Results-oriented and proactive
• Resilient and adaptable in changing environments
• Strong sense of ownership and follow-through
• What's on Offer
• Opportunity to contribute to a high-impact business transformation program
• Exposure to leadership and strategic business initiatives
• Dynamic, international, and fast-paced working environment
• #J-18808-Ljbffr