Executive Assistant to MD (12-Month Fixed-Term Contract) in Genève

pul /brliEnsure the smooth and efficient management of the CEO's day-to-day activities /li /brliCoordinate complex schedules and facilitate communication /li /br /ul /br /brh3About Our Client /h3 /brpOur client is a SME based in the heart of Geneva. /p /br /brh3Job Description /h3 /brpAs Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support. This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities /p /br /brul /brliManage the CEO's complex calendar, scheduling meetings and coordinating priorities. /li /brliOrganize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics. /li /brliPrepare meeting materials, presentations, reports, and correspondence on behalf of the CEO. /li /brliAct as a key point of contact between the CEO and internal and external stakeholders. /li /brliCoordinate leadership meetings, executive committees, and board-related activities. /li /brliDraft, proofread, and manage professional communications in English and French. /li /brliFollow up on action items and ensure timely execution of agreed deliverables. /li /brliHandle confidential information with the highest level of discretion and professionalism. /li /brliSupport project coordination and contribute to special business initiatives as required. /li /brliAssist with office management and administrative matters when needed. /li /br /ul /br /brh3The Successful Applicant /h3 /br /brh3Profile /h3 /brul /brliPrevious experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive. /li /brliExperience within an SME, entrepreneurial, or fast-paced environment is highly desirable. /li /brliExcellent organizational and prioritization skills with strong attention to detail. /li /brliAbility to anticipate needs, solve problems proactively, and work independently. /li /brliStrong communication and interpersonal skills. /li /brliHighly trustworthy and comfortable handling sensitive and confidential information. /li /brliProficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams). /li /brliFluent English and French are required; additional languages are an asset. /li /br /ul /br /brh3Qualifications /h3 /brul /brliBachelor's degree, commercial diploma, or equivalent qualification. /li /brliMinimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role. /li /brliProven experience supporting C-level executives. /li /br /ul /br /brh3What's on Offer /h3 /brul /brliOpportunity to work closely with an experienced CEO and gain broad business exposure. /li /brliVaried and visible role within an international SME environment. /li /brliCentrally located offices in Geneva. /li /brliCollaborative and professional working atmosphere. /li /brliFixed-term contract of 12 months with competitive compensation and benefits. /li /br /ul /p #J-18808-Ljbffr