Operations Manager in Genève

About Our ClientFoundationJob DescriptionBuild and Run OperationsEstablish and continuously improve the Foundation's operating processesCreate efficient ways of working, ensuring smooth day-to-day operationsCoordinate projects and initiatives across different stakeholdersTrack priorities, deadlines, actions and deliverablesSupport the implementation and follow-up of Foundation activitiesSupport Governance and Decision-MakingOrganise Board and committee meetingsPrepare agendas, materials, meeting minutes and action plansEnsure key decisions are documented and followed throughCoordinate interactions with external advisors and partnersManage Administration and FinanceCoordinate relationships with external service providersSupport budgeting, invoice management and reporting activitiesEnsure accurate record-keeping and documentationMonitor grant and beneficiary payment processes and ensure accurate reporting and documentation.Ensure compliance with Swiss foundation law, governance requirements and obligations towards supervisoryauthoritiesSupport accounting activities, annual financial statements preparation, audit processes and financial reportingDrive Projects and Special InitiativesLead operational projects from idea to executionResearch topics, prepare briefing materials and support decision-makingCoordinate events, workshops and stakeholder meetingsTake ownership of new initiatives as the Foundation evolvesChampion Smart Ways of WorkingIdentify and implement AI-driven solutions across administration, finance, governance, stakeholder management and operational activitiesHelp embed AI into the Foundation's operating model and identify opportunities for automation, data analysis and decision supportAct as an internal catalyst for innovation and adoption of emerging technologiesThe Successful ApplicantApproximately 4-7 years of professional experience in operations, project management, startup environments, consulting, foundations, NGOs or similar fast-paced organisationsStrong project management and organisational skillsDemonstrated ability to integrate AI tools into day-to-day work processes and organisational workflows.A genuine interest in digital freedom, privacy, technology governance and societal impact would be highly valued.Excellent written and verbal communication skills in English and in French (German will be a plus)High level of discretion, professionalism and integrityProficiency with modern digital tools and collaborative platformsInterest in technology, innovation and AI-enabled ways of working is a strong advantageWhat's on OfferThis is a rare opportunity to help build an organisation from the ground up.You will have significant autonomy, direct exposure to decision-makers, and the chance to shape how the Foundation operates from day one. We are looking for someone who enjoys building, learning, adapting and creating meaningful impact in a lean and entrepreneurial environment.A rare opportunity to build a new foundation with a strong mission and international reach, run with the agility of a startup.Direct collaboration with a committed Board of Trustees and with the wider ecosystem of its founding organisation.Flexibility in work location, with a strong presence in Geneva.Competitive salary adapted to the non-profit context #J-18808-Ljbffr