Health-Safety & Workplace Project Coordinator

Our client is seeking an experienced Health & Safety and Workplace Project Coordinator to support a major workplace transformation programme and strengthen Health & Safety governance across several international sites.

This role combines project coordination, audit management, process harmonisation, stakeholder engagement, and workplace operations within a fast-paced and evolving environment.

Health-Safety & Workplace Project Coordinator

Our client is a leading international organisation with a strong global presence and a commitment to operational excellence, employee wellbeing, and continuous improvement.

As part of a transformation project, the organisation is focusing in its workplace strategy, Health & Safety culture, and future-of-work initiatives across multiple locations.

Responsibilities

• Plan, coordinate, and support Health & Safety audits across multiple sites, ensuring consistency of approach and reporting.
• Evaluate existing practices, identify gaps, and monitor corrective action plans through to successful implementation.
• Develop, formalise, and harmonise Health & Safety policies, procedures, standards, and governance frameworks across all locations.
• Support the Workplace leadership team in implementing Health & Safety strategies and continuous improvement initiatives.
• Coordinate inspections, risk assessments, regulatory compliance activities, and prevention plans.
• Manage workplace service providers, maintenance activities, contract renewals, tenders, and supplier performance.
• Negotiate scopes of work and support contract administration for Workplace and Health & Safety projects.
• Design and maintain dashboards, KPIs, action trackers, and management reports to provide visibility on project progress and compliance.
• Partner with local site leaders and key stakeholders to ensure effective implementation of programmes and standards.
• Support workplace transformation integrating Health & Safety considerations into workplace design and operations.
• Coordinate emergency preparedness activities, including drills, training programmes, awareness campaigns, and related documentation.
• Prepare, update, and maintain procedures, manuals, operational guidelines, and audit-ready documentation.

Qualifications

• Proven experience in Workplace, Facility Management, Health & Safety, Internal Audit, Operational Excellence, or a related field.
• At least 7 years of professional experience in project coordination, workplace operations, or Health & Safety environments.
• Strong experience coordinating cross-functional projects and driving process harmonisation across multiple stakeholders and locations.
• Solid understanding of audit methodologies, risk management, compliance, and continuous improvement practices.
• Experience developing KPIs, dashboards, reporting tools, and performance monitoring frameworks.
• Knowledge of Swiss Health & Safety regulations, including CFST/EKAS 6508 and ASA-MSST frameworks, would be a distinct advantage.
• Strong contract management and supplier coordination skills.
• Advanced Microsoft Office skills; knowledge of Power BI would be considered an asset.
• Fluent French and English are mandatory.
• Excellent communication and stakeholder management skills, with the ability to influence without direct authority.
• Highly organised, analytical, and detail-oriented, with the ability to manage multiple priorities simultaneously.
• Autonomous, proactive, solution-oriented, and comfortable working in an evolving international environment
• Job Offer
• A strategic and visible role contributing directly to the transformation of a renowned international organisation.
• The opportunity to lead impactful Health & Safety and workplace initiatives across multiple international locations.
• A collaborative, multicultural environment offering autonomy, flexibility, and exposure to senior stakeholders.
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