Try & Hire Event Marketing Coordinator 100%

As the Marketing Coordinator , you will be the primary liaison for all Industry Symposia during the annual congress, managing the process from planning to onsite execution. You will also support the Marketing and Corporate Communications Committee , assist the department director, and contribute to the congress website.
Try & Hire Event Marketing Coordinator 100% A leading international medical society based in Vaud is seeking a Marketing Coordinator to support the delivery of a major annual medical congress. The organisation brings together healthcare professionals, scientists, and industry partners
Description

Industry Symposia Coordination

End-to-end management of 60+ industry sessions over 3-4 days (20 sessions/day)
Liaise with corporate sponsors, AV providers, caterers, venue staff, and security
Coordinate with internal teams (logistics, scientific, events)
Maintain detailed documentation, timelines, and feedback processes
Support contracting and logistics for all symposia-related activities

Marketing & Corporate Relations Committee

Assist the Director with meeting preparation, minutes, and onsite support
Help coordinate committee activities and communications

Event Logistics & Travel

Participate in 2-3 site visits and attend the 7-days congress in Europe
Collaborate closely with the logistics team and external agencies
Profile
Minimum 3 years of experience in event coordination, corporate relations, or medical congresses
Strong administrative and project management skills
Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)
Experience with WordPress is a plus
Excellent communication skills in English (French is a strong asset)
Experience working with corporate sponsors and managing multiple providers
Highly organized, detail-oriented, and able to work under pressure
Swiss nationality or valid Swiss work permit
Job Offer
Flat hierarchy and collaborative team culture
International travel and exposure to high-profile medical events
Hybrid work model with onboarding in-office (2 days home office)
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