ASAP - Finance & Business Operations Coordinator

ASAP - Finance & Business Operations Coordinator (m/f/d)
As Finance & Business Operations Coordinator, you will play a central role in ensuring accurate financial administration while helping to maintain efficient day-to-day business operations. Working closely with leadership, external partners, and internal stakeholders, you will contribute to financial controls, reporting activities, administration, and process optimization.
ASAP - Finance & Business Operations Coordinator (m/f/d)
Our client is a well-established international membership-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities
Description
Financial Administration & Accounting
Oversee daily accounting transactions across payables, receivables, and ledger activities.
Review and process supplier invoices, employee expenses, and payment instructions.
Perform account reconciliations and investigate discrepancies where required.
Contribute to monthly and annual closing activities.
Maintain accurate and well-organized financial records and supporting documentation.
Reporting, Budgeting & Compliance
Assist in the preparation of annual budgets, forecasts, and financial planning activities.
Produce financial reporting packages and management summaries.
Monitor budget performance and highlight key variances.
Support external audits and coordinate with accounting, tax, and advisory partners.
Help ensure compliance with relevant accounting standards, VAT obligations, and regulatory requirements.
Business Operations & Administration
Coordinate administrative activities supporting the smooth running of the office.
Manage supplier relationships, service agreements, and procurement-related activities.
Support employee administration, payroll coordination, and documentation processes.
Maintain operational procedures, templates, and internal systems.
Assist with the planning and coordination of meetings and governance activities.
Contracts, Governance & Process Improvement
Maintain contract files and monitor agreement renewals and obligations.
Support internal compliance initiatives and governance requirements.
Coordinate insurance, statutory documentation, and corporate records.
Contribute to strengthening internal controls and operational best practices.
Identify opportunities to improve workflows, automate routine tasks, and enhance efficiency.
Data Management & Business Support
Ensure data quality across finance and operational platforms.
Develop reports and insights to support decision-making.
Participate in systems enhancements and implementation projects.
Provide general support on operational initiatives and continuous improvement activities.
Profile
Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.
Fluent English, both written and spoken.
German language skills would be considered a plus.
Previous experience in accounting, finance operations, bookkeeping, or business administration.
Solid understanding of financial processes, reporting principles, and reconciliations.
Familiarity with budgeting, forecasting, and audit support activities.
Knowledge of Swiss accounting and VAT requirements would be advantageous.
Experience using accounting, ERP, and reporting systems.
Advanced Microsoft Excel skills and strong analytical capabilities.
Strong attention to detail and commitment to accuracy.
Excellent organizational and prioritization abilities.
Proactive and solution-driven mindset.
Ability to work independently while collaborating effectively with diverse stakeholders.
High level of discretion and professionalism when handling confidential information.
Customer-focused approach with strong interpersonal skills
Job Offer
Diverse position with exposure to both finance and operations.
International working environment with broad stakeholder interaction.
Opportunity to contribute to process improvements and organizational development.
Collaborative team culture with close interaction across functions. jid5f2fbd8ws jit0936ws jiy26ws