ASAP - (Senior) Project Assistant / Coordinator (m/f/d) 100%

About Our Client

Our client is an international consumer goods company with a reputation for innovation, operational excellence, and continuous improvement.

• Key Assignment Details
• 6 months assignment
• Option to extend

Job Description

• Business Cadence & Governance Coordination
• Coordinate and schedule recurring business reviews, planning sessions, workshops, and governance meetings across multiple teams and functions
• Manage integrated calendars and ensure alignment of key milestones and review cycles
• Support the rollout of new business operating rhythms and governance frameworks
• Ensure stakeholders are informed, prepared, and equipped for all scheduled activities
• Documentation & Process Management
• Create, maintain, and continuously improve operational documentation and process materials
• Develop standardized templates, meeting structures, agendas, and reporting tools
• Ensure business frameworks, responsibilities, and processes are clearly documented and accessible
• Maintain accurate records, action logs, and project-related documentation
• Stakeholder Coordination & Follow‑Up
• Serve as a key coordination point between project teams, business leaders, and functional stakeholders
• Track commitments, deliverables, and deadlines across workstreams
• Proactively follow up on outstanding actions and escalate potential risks where required
• Support leadership teams by ensuring decisions and next steps are clearly communicated and executed
• Program Execution & Operational Support
• Provide day‑to‑day operational support for transformation initiatives
• Monitor project progress and identify opportunities to improve efficiency and execution
• Ensure administrative and logistical aspects of the program are managed effectively
• Contribute to the successful adoption of new ways of working across the organization
• Continuous Improvement
• Identify gaps, inefficiencies, and operational challenges within existing processes
• Propose and implement practical solutions that improve coordination and consistency
• Help establish scalable practices and tools that can be adopted across departments
• Support a culture of accountability, structure, and operational excellence
• The Successful Applicant

Education & Experience

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field
• Proven experience in program coordination, project support, business operations, or transformation environments
• Experience working within fast‑paced, matrixed organizations
• Exposure to organizational change programs or business transformation initiatives is highly desirable

Skills & Competencies

• Exceptional organizational and planning capabilities
• Strong stakeholder management and communication skills
• Excellent attention to detail and ability to manage multiple priorities simultaneously
• Proficiency with collaboration, productivity, and project management tools
• Ability to work independently and proactively in evolving environments
• Strong problem‑solving mindset with a hands‑on approach to execution
• Comfortable working with senior leaders and cross‑functional teams
• Personal Attributes
• Structured and methodical
• Highly reliable and accountable
• Results‑oriented and proactive
• Resilient and adaptable in changing environments
• Strong sense of ownership and follow‑through
• What's on Offer
• Opportunity to contribute to a high‑impact business transformation program
• Exposure to leadership and strategic business initiatives
• Dynamic, international, and fast‑paced working environment
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