Operations Manager in Genève

ulliUnique opportunity to join and help shape a growing organisation from day one. /liliHigh level of autonomy with direct exposure to key decision-makers. /li /ululliUnique opportunity to join and help shape a growing organisation from day one. /liliHigh level of autonomy with direct exposure to key decision-makers. /li /ulh3About Our Client /h3pFoundation /ph3Job Description /h3h3Build and Run Operations /h3ulliEstablish and continuously improve the Foundation's operating processes /liliCreate efficient ways of working, ensuring smooth day-to-day operations /liliCoordinate projects and initiatives across different stakeholders /liliTrack priorities, deadlines, actions and deliverables /liliSupport the implementation and follow-up of Foundation activities /li /ulh3Support Governance and Decision-Making /h3ulliOrganise Board and committee meetings /liliPrepare agendas, materials, meeting minutes and action plans /liliEnsure key decisions are documented and followed through /liliCoordinate interactions with external advisors and partners /li /ulh3Manage Administration and Finance /h3ulliCoordinate relationships with external service providers /liliSupport budgeting, invoice management and reporting activities /liliEnsure accurate record-keeping and documentation /liliMonitor grant and beneficiary payment processes and ensure accurate reporting and documentation. /liliEnsure compliance with Swiss foundation law, governance requirements and obligations towards supervisoryauthorities /liliSupport accounting activities, annual financial statements preparation, audit processes and financial reporting /li /ulh3Drive Projects and Special Initiatives /h3ulliLead operational projects from idea to execution /liliResearch topics, prepare briefing materials and support decision-making /liliCoordinate events, workshops and stakeholder meetings /liliTake ownership of new initiatives as the Foundation evolves /li /ulh3Champion Smart Ways of Working /h3ulliIdentify and implement AI-driven solutions across administration, finance, governance, stakeholder management andoperational activities /liliHelp embed AI into the Foundation's operating model and identify opportunities for automation, data analysis anddecision support /liliAct as an internal catalyst for innovation and adoption of emerging technologies /li /ulh3The Successful Applicant /h3ulliApproximately 4-7 years of professional experience in operations, project management, startup environments,consulting, foundations, NGOs or similar fast-paced organisations /liliStrong project management and organisational skills /liliDemonstrated ability to integrate AI tools into day-to-day work processes and organisational workflows. /liliA genuine interest in digital freedom, privacy, technology governance and societal impact would be highly valued. /liliExcellent written and verbal communication skills in English and in French (German will be a plus) /liliHigh level of discretion, professionalism and integrity /liliProficiency with modern digital tools and collaborative platforms /liliInterest in technology, innovation and AI-enabled ways of working is a strong advantage /li /ulh3What's on Offer /h3ulliThis is a rare opportunity to help build an organisation from the ground up. /liliYou will have significant autonomy, direct exposure to decision-makers, and the chance to shape how the Foundation operates from day one. We are looking for someone who enjoys building, learning, adapting and creating meaningful impact in a lean and entrepreneurial environment. /liliA rare opportunity to build a new foundation with a strong mission and international reach, run with the agility of a startup. /liliDirect collaboration with a committed Board of Trustees and with the wider ecosystem of its founding organisation. /liliFlexibility in work location, with a strong presence in Geneva. /liliCompetitive salary adapted to the non-profit context /li /ulh3Quote job ref: JN- /h3 #J-18808-Ljbffr