Senior Office Manager

Job Responsibilities:

1. Ensure the office is a pleasant and safe place to work:
   1. Maintain cleanliness and proper functioning of office equipment.
   2. Manage noise levels during office hours.
   3. Assist and supervise service providers on-site.
   4. Support employees with their needs.
   5. Ensure all employees and visitors have a workspace and manage seating plan changes.
   6. Welcome new employees, provide office tours, and explain safety and security measures.
   7. Manage office alarm codes for new and departing employees.
   8. Provide support during emergencies, fire drills, or security issues.
2. Plan and organize company events, ensuring their success and timely closure of invoices.
3. Handle expense submissions for the executive committee.
4. Coordinate the preparation of business cards and order validation stamps.
5. Bind and laminate documents as needed.
6. Receive and manage items for external archiving.
7. Track office management invoices for international offices.
8. Assist with various projects, including finding new providers and implementing new procedures.
9. Manage relationships with the landlord, property management, and subtenants.
10. Handle confidential information with discretion.
11. Liaise with the building Facilities Manager for cleaning, maintenance, and reception services.
12. Manage and negotiate office management contracts and handle warranties for multiple office locations.
13. Cover and assist the reception as needed.
14. Ensure the Events Committee remains active in organizing after-work activities.

Education, Skills, and Experience:

• High school diploma or equivalent required; college degree a plus.
• Minimum 5 years of experience as an Office Manager.
• Experience in hospitality is a plus.

Technical Skills:

• Fluency in French and English.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Ability to work in a fast-paced environment and handle multiple tasks simultaneously.

Other Skills:

• Excellent communication skills at all levels with a strong team spirit and dynamic personality.
• Strong organizational and time management skills.
• Detail-oriented with a can-do attitude and problem-solving skills.

Our client is a commodity trading firm based in Geneva Center.

This is a full-time role.

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