Associate Management Assistant mfd

As an Associate Management Assistant, you will play a vital role in supporting three senior managers in the Biomedicine team at Miltenyi Biotec. This is a dynamic and varied position within an international, highly innovative environment. Your role ensures smooth coordination of meetings, travel, budget tracking, and event logistics while acting as a point of contact across teams and departments. You will work closely with internal stakeholders and external partners, always with an eye for detail, structure, and proactive communication.

1. Take ownership of scheduling and organizing meetings, including room reservations, agendas, minutes, catering, and travel arrangements for internal and external participants.
2. Support and partially manage the preparation and coordination of department-level events such as advisory boards, annual conferences, and European meetings.
3. Oversee and manage travel bookings for the management team and international Key Opinion Leaders (KOLs), as well as related documentation and reimbursement.
4. Ensure accurate and timely processing of departmental expenses and maintain oversight of assigned budgets.
5. Act as a reliable administrative partner within the Biomedicine assistant team, contributing to seamless day-to-day operations and ensuring coverage during absences or vacation periods.

Qualifications:

1. Completed higher secondary education (Abitur) or vocational training in business administration or a similar field.
2. At least 5 years of relevant experience in areas such as office management, hospitality, event coordination, or travel support.
3. Highly self-organized and resilient, with the ability to handle multiple priorities in a fast-paced international work environment.
4. Strong team spirit, excellent communication skills, and a solution-oriented, service-minded attitude.
5. Very good written and spoken English and German; willingness to take and pass a level 4 language test (TOEFL or similar).
6. Confident in using MS Office (especially Outlook and Excel); knowledge of SAP is a plus.
7. Willingness to travel occasionally (approx. 4 times a year) and to be onsite in Bergisch Gladbach full-time, with up to 1 day/week home office upon approval.

Additional Information:

1. What we offer:
2. Working with flexible and self-determined time management, including mobile working.
3. An intercultural environment characterized by diversity and flat hierarchies.
4. Freedom to contribute creatively and play an active role in shaping the company.
5. Individual further training through our Miltenyi University, which is at the core of the Miltenyi DNA.
6. 30 days of vacation, discounted ticket to Germany, e-bike leasing, capital-forming benefits, company pension plan, disability insurance, canteen, and much more.

Our mission:

To innovate treatments and technologies and tackle the world\’s most serious health challenges. We connect the dots across disciplines, linking different perspectives, skills, and abilities.

You and your talent are welcome here in our inclusive and collaborative environment. Come as you are, regardless of gender, sexual identity, age, ethnicity, religion, or disability.

Become part of our team and help push the borders of medicine.

We look forward to your application:

If you want to work in an open, creative, and supportive team, this is the place for you. Please submit your application along with your salary expectations and availability.

Remote Work: Employment Type:

Key Skills:

Portfolio Management, Wealth Management, Financial Services, Hybris, Microsoft Word, Banking, Cash Management, Data Management, Microsoft PowerPoint, Securities Law, Microsoft Excel, Internet Of Things

Experience: years

Vacancy: 1

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