Operations Coordinator

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Join us as a Operations Coordinator in Düsseldorf!

Founded and led by a team of passionate professionals, Mindspace is committed to creating an environment where top talent can thrive!

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Drop your CV below and let’s see where this goes — your next chapter might start here.

About Mindspace

Founded in 2014, Mindspace is a leading provider of flexible workspaces with an expanding footprint across Europe, Israel, and the US. Our design-led office spaces and on-demand offerings such as meeting rooms, event spaces, and daily offices provide the ideal solution for enterprise companies, startups, small businesses, and entrepreneurs adapting to today’s fast-evolving hybrid work environment. Mindspace is considered a lifestyle brand that has been bringing hospitality into the world of work, always putting service and experience first. A profitable operator, Mindspace has over 15.000 members in more than 40 prime locations spread across cities such as San Francisco, New York, Miami, London, Berlin, Frankfurt, Amsterdam, Tel Aviv, Warsaw, Bucharest, and more.

Why you’ll love working at Mindspace?

Mindspace is a place where employees can thrive and further develop their skill set in an inspiring and nurturing environment: great vibe, employee wellbeing, diverse community, boutique design. You’ll work with some of the best people in the industry, who love what they do. You’ll be part of a global company with deep respect and understanding for the local culture of each of its markets. Our growth is intrinsically connected to that of our employees, and as a Mindspace employee, you’ll be presented with long-term career opportunities globally.

Who is the ideal Mindspacer?

You’re a team player. You take pride in what you do and have a mindset of “I’m all in” when you do it. You know when to take action and how to take the areas of your responsibility to the next level - excellence is the name of the game. You know how to ‘read the room’ and understand the professional environment you’re in.

About the position:

As Operation Coordinator at Mindspace, you will play a key role in supporting smooth daily operations and overall facility upkeep across locations. Reporting directly to the Senior Operations Manager, you will own critical aspects such as procurement, vendor coordination, facility maintenance, and service quality, enabling our members to focus on their best work.

Tasks

• Support building operations, scheduled and ad hoc maintenance, and overall facility upkeep at Mindspace.
• Perform daily floor walks to ensure all areas meet Mindspace standards (cleanliness, safety, functionality).
• Act as the main operational contact for peers and leadership at your locations.
• Manage payments, suppliers, procurement processes, and track monthly procurement needs for supplies and services.
• Maintain and update inventory levels in coordination with the on-site team.
• Coordinate deliveries, logistics, and setups for furniture and equipment.
• Be on top of logistical office needs and orders.
• Oversee and take responsibility for the external cleaning team and cleaning vendor performance.
• Oversee on-site handyman work and support preventive and ad-hoc maintenance efforts, working with external providers.
• Monitor and follow up on internal ticketing system requests (e.g., maintenance, vendor tasks).
• Maintain transparent communication with internal stakeholders and support the Senior Operations Manager in cross-location tasks.
• Proactively identify potential issues on-site and escalate to Senior Operations Manager when appropriate, while documenting incidents and following up on resolution.

Tell us what you need, and we’ll match you with the right private office – whether you’re a team of 1 or 100+. Get a tailored proposal and see how Mindspace can work for you.

Skip the form - Schedule your visit now:

Instantly book coworking spaces, private day offices, and meeting rooms - no commitment required.

You can reach us at*5850 Monday to Friday : 09:00 - 18:00

Already a member?

Access your account, manage your space, or book extras - choose the portal that matches your membership.

Tell us what you need, and we’ll match you with the right private office – whether you’re a team of 1 or 100+. Get a tailored proposal and see how Mindspace can work for you.

Skip the form - Schedule your visit now:

Instantly book coworking spaces, private day offices, and meeting rooms – no commitment required.

You can reach us at*5850 Monday to Friday : 09:00 - 18:00

Already a member?

Access your account, manage your space, or book extras – choose the portal that matches your membership.