Property Officer – LE4 – Geneva – On-going

Property Officer – LE4 – Geneva – On-going Job Title: Property Officer – LE4 – Geneva Location: Geneva Department: DFAT – Geneva
Salary: CHF 94,809 per annum, 20 days annual leave, 50% employer contribution to health and accident insurance and to a pension fund.
Contract: Ongoing. Classification: LE4.
About the Position Under the general direction of the Estate Manager, the Property Officer assists with the efficient management and maintenance of the property portfolio and undertakes projects at the Chancery. The role coordinates daily operations, liaises with tenants and service providers, and ensures that all properties are well-maintained, compliant, and aligned with organisational standards.
Key Responsibilities
Apply and advise stakeholders on DFAT property procedures, policies and relevant guidelines, escalating complex or non-standard matters as required.
Coordinate and monitor contracts and service providers, including supervising contractors, resolving routine issues and following up on service delivery in line with agreed terms.
Identify, assess and elevate property, safety or security risks in accordance with established procedures.
Coordinate daily maintenance requests across the property portfolio, setting and adjusting priorities to meet operational requirements.
Support the coordination of furniture, fittings, repairs and maintenance activities, including maintaining accurate inventories and coordinating procurement, delivery and installation.
Coordinate property-related logistics for incoming and outgoing diplomats, including removals, customs requirements, insurance and local residential moves.
Record, process and acquit property-related invoices and expenditure in SAP, ensuring accuracy and compliance with financial procedures.
Identify and propose improvements to local property practices and processes, assist with coaching/training and on-the-job guidance of less experienced staff, and provide operational cover for the Estate Manager during periods of leave as required.
Qualifications / Experience / Knowledge / Skills
Excellent client services skills including well-developed communication and liaison skills.
Knowledge and demonstrated experience in project management and managing property portfolios in diplomatic missions, including the ability to supervise tradespeople/work teams.
Ability to interpret policy regulations and guidelines related to property and contract management.
Demonstrated ability to manage competing priorities and meet deadlines in a busy operational environment.
Sound judgement and problem-solving skills, with the ability to exercise discretion within established frameworks.
Ability to work autonomously under general supervision and collaboratively as part of a small team.
Excellent organisational skills, including ability to organise workloads, set priorities and meet deadlines.
Demonstrated ability to work ethically and with integrity in business dealings with internal and external clients.
Proficient ICT skills, including Microsoft Office applications; experience with SAP and knowledge of DFAT processes is an advantage.
Fluency in written and spoken French and English is required.
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