HR Operations Coordinator Central & East Europe (m/f/d)

We are looking for a detail-oriented and organized team member to support the People & Culture Partner in our Munich Office as HR Operations Coordinator Central & East Europe (m/f/d).

You will work closely with our People & Culture Partner in the region, having the opportunity to learn the various aspects of the HR function in Central & Eastern Europe, including Germany, Austria, Switzerland, Czech Republic, Hungary, Ukraine & Kazakhstan. This position ensures smooth day-to-day operations for new hires, employee support, and system efficiency.

Responsibilities and tasks:

HR & Payroll administration

1. Prepare, maintain and update files and employee records, legal documents and other employment-related documents.
2. Develop and maintain human resources databases, computer software systems (presently SuccessFactors) and electronic filing systems.
3. Conduct regular personnel files audits.
4. Ensure the time and attendance system (UKG) is ready for payroll processing according to the specific country deadlines.
5. Run UKG reports related to time tracking, payroll, and employee data, ensuring the accuracy of HR data within UKG, updating records as necessary.
6. Support the HRBP in the monthly payroll process across the different countries in the region.
7. Ensure the administration of all employee benefits schemes is carried out according to the monthly deadlines.

Recruitment

1. Support our People & Culture Partner in the recruitment of all store roles across the regions, including drafting job adverts, reviewing applications/CVs, telephone screening, scheduling & conducting interviews to ensure applicants are suitable for our roles.
2. Update job descriptions and person specifications as needed.
3. Prepare job offers and draft employment contracts.

People Management System (SuccessFactors)

1. Regularly update and maintain the PMS, ensuring all information is accurate and up to date.
2. Run regular audits to check for work permit, visa and/or student visa expiration dates and ensure passports are valid.
3. Ensure employee contact details are accurate and up to date in all databases.

Productivity & Welfare

1. Support the HRBP in ensuring all team member probationary periods are logged and action is taken where necessary.
2. Monitor attendance across the different regions and flag any areas of concern.

Employment law and Company Policies:

1. Be fully conversant with all the company’s policies regarding human resources and staff welfare.
2. Keep informed of all local social laws and trends.

Other responsibilities:

Participate in any specific projects for the Department, i.e., Health & Safety, Benefits.

Requirements

• Experience/university background in HR, recruitment or business.
• Proficiency in Microsoft Office package, particularly Excel.
• Excellent interpersonal skills, attention to detail, and solution-seeking skills.
• Good communication skills, with a highly proficient level of written and oral German and English.
• Interest in the field of Human Resources, Retail, and Luxury Fashion.
• Enthusiastic and proactive; rigorous, organized, and responsive.
• Ability to work independently & handle multiple tasks simultaneously against tight deadlines and as part of a team.
• Ability to maintain strict confidentiality; diplomatic & discreet.

If this sounds like the right opportunity for you and you believe you have what it takes to succeed in this role, we’d love to hear from you!

“Moncler Group is an equal opportunity employer, which means we do not discriminate on the basis of ethnic origin, skin colour, religion, civil status, age, nationality, ancestry, any form of disability or neurodivergence, medical condition, gender, gender identity or expression, sexual orientation. We celebrate diversity and are committed to creating an inclusive environment for all employees.”

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