ppWe are seeking a highly organized, detail-oriented Administrative Assistant to support the Senior Management. This role is critical to ensuring smooth day-to-day operations across finance, administration, and executive coordination. You will act as a central hub for information flow, documentation, and communication, enabling senior leadership to operate efficiently and effectively. /ph3Key Responsibilities /h3h3Finance, Documentation External Coordination /h3ulliPrepare and route invoices and receipts for internal approval or external accounting (VAT, tax filings), ensuring accuracy and timeliness /liliMaintain organized records of all financial documents (invoices, receipts, expenses) and support expense tracking and credit card reconciliations /liliLiaise with governmental bodies, funding agencies, and external partners to manage administrative and compliance-related communications /liliPrepare, compile, and submit required financial and regulatory documentation in a timely and accurate manner /li /ulh3Correspondence Management /h3ulliScreen and categorize incoming electronic and physical mail, flagging items requiring urgent attention /liliAssist with drafting social media updates and email communications as needed /li /ulh3Administrative Support, Travel Events /h3ulliCoordinate meetings, agendas, scheduling, and travel logistics for senior management /liliPerform data entry and maintain lightweight CRM systems related to investors, partners, and hiring candidates /liliSupport planning and execution of internal and external events /li /ulh3Qualifications /h3ulli2–5 years of experience in an administrative, executive assistant, or operations role /liliStrong organizational skills with exceptional attention to detail /liliAbility to manage multiple priorities and meet deadlines in a fast-paced environment /liliExcellent written and verbal communication skills in English and French (German a strong plus) /liliComfortable handling sensitive and confidential information /liliProficiency with standard office tools (e.g., Google Workspace, Microsoft Office) and basic CRM systems (Notion) /liliExperience supporting finance or accounting workflows is a plus /li /ulh3What We’re Looking For /h3ulliProactive and resourceful mindset /liliStrong sense of ownership and reliability /liliAbility to anticipate needs and solve problems independently /liliProfessional, polished communication style /li /ul /p #J-18808-Ljbffr
Administrative Assistant (Part-time)
