Office Manager - Dublin

pReady to be the driving force behind a well-organised, efficient, and thriving workplace? /ppProclinical is seeking an Office Manager to oversee the day-to-day operations of a professional office environment. This role ensures smooth business support functions, compliance, and efficient management of facilities, employee administration, finance, and general operations. You will act as a key point of contact between employees, management, suppliers, and external stakeholders. /ph3Responsibilities: /h3ulliManage daily office operations, ensuring a safe, efficient, and professional workspace. /liliOversee facilities maintenance, cleaning, security, utilities, and office services. /liliCoordinate with contractors, suppliers, and service providers, including obtaining quotes and managing relationships. /liliEnsure compliance with health and safety procedures, risk assessments, and workplace requirements. /liliMaintain and service company equipment and facilities. /liliManage office supplies, procurement, and inventory. /liliProvide administrative support across the employee lifecycle, including onboarding and offboarding. /liliMaintain accurate employee records and manage annual leave calendars. /liliAssist with employee relations matters, policies, and procedures. /liliSupport financial and administrative activities, including processing invoices, expenses, and supplier payments. /liliLiaise with accountants, payroll providers, and external stakeholders for financial and statutory requirements. /liliAssist with VAT, VIES, Intrastat, and other financial reporting. /liliSupport payroll administration and operational expenditure monitoring. /liliDevelop and maintain administrative processes to improve efficiency. /liliEnsure compliance with company policies, employment legislation, and regulatory requirements. /liliSupport the implementation of company initiatives, projects, and process improvements. /liliManage and maintain administrative systems, databases, and filing systems. /liliPrepare reports, spreadsheets, and other documentation as needed. /liliProvide direct support to senior management, including coordinating meetings, travel, and events. /liliFacilitate communication between management, employees, and external stakeholders. /liliIdentify operational issues and implement practical solutions. /li /ulh3Key Skills and Requirements: /h3ulliExperience in office management, business operations, or a similar administrative role. /liliStrong understanding of financial and administrative processes. /liliExcellent organizational and time-management skills. /liliAbility to work independently and manage multiple tasks effectively. /liliProficiency in SAP Business One and Microsoft Office (Excel, Word, Outlook). /liliStrong interpersonal skills to collaborate with management, employees, suppliers, and international teams. /li /ulpBy submitting this application, you confirm that you've read and understood our privacy policy, which informs you how we process and safeguard your data - /p #J-18808-Ljbffr