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- Aufgaben: Manage calendars, book travel, and support projects in a dynamic finance environment.
- Arbeitgeber: Join Morgan Stanley, a leading global financial services firm known for integrity and excellence.
- Mitarbeitervorteile: Enjoy competitive pay, annual bonuses, and access to world-class training in a flexible work setting.
- Warum dieser Job: Gain valuable experience in finance while working in a vibrant, diverse, and inclusive culture.
- Gewünschte Qualifikationen: 3+ years as an Executive Assistant, proficient in MS Office, with strong communication skills.
- Andere Informationen: This is a temporary contract covering maternity leave, with potential for extension.
Das voraussichtliche Gehalt liegt zwischen 43200 - 64800 € pro Jahr.
Executive Assistant – Finance Division
Job Number: 3259858
POSTING DATE: Sep 30, 2024
PRIMARY LOCATION: Europe, Middle East, Africa-Germany-Germany-Frankfurt
EDUCATION LEVEL: Bachelor’s Degree
JOB: Finance
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Executive Assistant
DESCRIPTION
For our Finance Division in Frankfurt, we are seeking an Executive Assistant on a temporary contract with Morgan Stanley as a maternity cover (first limited to 12 months). An extension of the contract could not be promised, but also not excluded.
About Morgan Stanley
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management, and wealth management services.
As a market leader, the talent and passion of our people are critical to our success. Together, we share a common set of values rooted in integrity, excellence, and strong team ethic. We can provide a superior foundation for building a professional career – a place for people to learn, to achieve, and grow.
What will you be doing?
- Pro-actively manage constantly changing calendars for a Managing Director and several Executive Directors.
- Arrange complex meetings across multiple time zones.
- Book overseas travel and arrange schedules and meeting itineraries.
- Manage and process expense claims ensuring they are within Firm policy and meet accounts payable deadlines.
- Identify and integrate new hires into the department by arranging desks, requesting equipment, and log on details.
- Ensure accurate organization charts are prepared and uploaded on a quarterly basis.
- Become the point of contact for all administrative queries within your business area.
- Provide holiday and sickness coverage for other Executive Assistants within the department.
- Provide administrative support to any projects that arise within the department.
QUALIFICATIONS
What we’re looking for:
- At least 3 years work experience as an Executive Team Assistant preferably in Financial Services.
- Discretion and the ability to work with confidential information.
- Proficiency in MS Office (Outlook, Excel, PowerPoint, and Word).
Skills that will help you in the role:
- Aptitude for working in a swiftly changing, dynamic environment.
- Strong attention to detail.
- Excellent communication skills both verbally and written.
- Self-motivated personality with high standards for quality of work and accuracy.
We offer:
- Work as an Executive Team Assistant in the Finance department of one of the world’s top-tier Financial Institutions and gain first-hand insight into our business.
- A desirable compensation and benefits package including eligibility for an annual bonus.
- Professional development opportunities including access to Morgan Stanley’s world-class internal trainings.
- A supportive and vibrant diverse environment; we are inclusive of individual backgrounds and leverage them to foster our work environment and culture.
Flexible work statement:
Interested in flexible working opportunities? Morgan Stanley empowers employees to have greater freedom of choice through flexible working arrangements. Speak to our recruitment team to find out more.
Internal Applicants:
Internal mobility can be a way to grow your career and realize your professional potential. Typically, you must be in your position for at least 18 months and performing satisfactorily before applying for another job at the Firm. Internal applicants can find out more regarding career navigation, mobility guidelines, and policy on our employee portal.
Equal opportunities statement:
Morgan Stanley is an equal opportunities employer. We work to provide a supportive and inclusive environment where all individuals can maximize their full potential. Our skilled and creative workforce is comprised of individuals drawn from a broad cross-section of the global communities in which we operate and who reflect a variety of backgrounds, talents, perspectives, and experiences.
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Executive Assistant - Finance Division Arbeitgeber: Morgan Stanley
Kontaktperson:
Morgan Stanley HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant - Finance Division
✨Tip Number 1
Familiarize yourself with the specific tools and software used in the finance sector, especially MS Office. Being proficient in Outlook, Excel, PowerPoint, and Word will give you a significant edge in managing schedules and processing expense claims efficiently.
✨Tip Number 2
Highlight your experience in managing complex calendars and travel arrangements. Be prepared to discuss specific examples of how you've successfully navigated changing priorities and ensured smooth operations for executives in previous roles.
✨Tip Number 3
Demonstrate your ability to handle confidential information with discretion. Prepare to share instances where you've maintained confidentiality and built trust within your team or organization.
✨Tip Number 4
Showcase your communication skills by being clear and concise in your interactions. Whether it's through emails or during networking opportunities, effective communication is key in a dynamic environment like finance.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant - Finance Division
Tipps für deine Bewerbung 🫡
Tailor Your CV: Make sure to customize your CV to highlight your experience as an Executive Assistant, especially in the finance sector. Emphasize your proficiency in MS Office and any relevant administrative skills.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your understanding of the role and the company. Mention your ability to manage changing calendars and your experience with confidential information.
Highlight Relevant Experience: In your application, focus on your previous roles that required discretion and attention to detail. Provide specific examples of how you successfully managed multiple tasks in a dynamic environment.
Proofread Your Application: Before submitting, carefully proofread your application materials for any errors. Clear communication is key, so ensure your writing is polished and professional.
Wie du dich auf ein Vorstellungsgespräch bei Morgan Stanley vorbereitest
✨Showcase Your Organizational Skills
As an Executive Assistant, your ability to manage changing calendars and schedules is crucial. Be prepared to discuss specific examples of how you've successfully handled complex scheduling in the past.
✨Demonstrate Discretion and Confidentiality
Since you'll be dealing with sensitive information, it's important to convey your understanding of confidentiality. Share experiences where you maintained discretion in previous roles.
✨Highlight Your Proficiency in MS Office
Make sure to mention your skills in MS Office applications, especially Outlook, Excel, PowerPoint, and Word. You might even want to prepare a quick example of how you've used these tools effectively in your work.
✨Emphasize Adaptability in Dynamic Environments
Morgan Stanley values individuals who can thrive in fast-paced settings. Prepare to discuss how you've adapted to changes in your previous roles and how you handle unexpected challenges.
