(Junior) Technical Project Manager - Events & Exhibits

Company Description

At the forefront of health technology for over 35 years, Munich‑based Brainlab digitizes medical workflows, from diagnosis to therapy, to offer clinicians and patients better treatment possibilities.

Our innovative digital ecosystem forms the basis for modern healthcare technology in 4000 hospitals in 120 countries.

Job Description

As part of the Marketing & Communications organization, you will join our Events & Exhibits expert team.

Working across departments, you will develop and realize technical concepts for live communication initiatives—from international congresses and exhibitions to customer events and internal meetings—ensuring seamless product presentations and exceptional customer experiences.

• Your Responsibilities
• Independently plan and deliver the technical execution of in‑person and hybrid sales promotion events with a focus on congresses and exhibitions
• Coordinate technical project activities to ensure projects are delivered on time, within budget and according to agreed quality standards
• Plan and coordinate international logistics in close collaboration with the Export Department, including shipments, customs documentation and on‑site deliveries
• Manage external service providers including booth construction companies, logistics partners and audiovisual suppliers
• Prepare cost estimates, evaluate quotations and support supplier selection and contract coordination
• Coordinate booth and demo equipment for international congresses and exhibitions
• Create and maintain basic 2D/3D booth layouts, technical drawings, cable plans and graphic placement concepts
• Support the development of new exhibition concepts, demo equipment and technical solutions together with Sales, R&D and Product Marketing
• Drive the implementation of innovative technical and audiovisual solutions for exhibitions and customer events
• Work closely with Event Managers and cross‑functional stakeholders to ensure smooth project execution
• Provide technical consultation on effective product presentation and booth functionality
• Supervise on‑site booth installation and dismantling, ensuring timely execution, high quality standards and compliance with Corporate Identity and Brand Guidelines
• Identify opportunities to continuously improve technical standards, processes and supplier performance

Qualifications

• Bachelor’s degree or completed vocational training in Event Technology, Media Technology, Engineering, Event Management, Project Management or a related field
• Approximately 2‑3 years of professional experience in technical event management, exhibition management, trade shows or a comparable project environment
• Experience coordinating multiple projects simultaneously in an international environment
• Must‑Have
• Experience planning and executing congresses, exhibitions or technical events
• Understanding of exhibition construction and booth infrastructure
• Experience coordinating external suppliers and service providers
• Ability to read and prepare technical layouts, cable plans and booth drawings
• Good organizational and project management skills
• Experience working with Microsoft 365 (Power Point, Excel, Word, Teams, Outlook)
• Valid Class B driver’s licence
• Willingness to travel internationally (approximately 20 %)
• Business fluency in German and English, with additional languages as an advantage
• Nice‑to‑Have
• Experience with Sketch Up, Auto CAD or comparable CAD software
• Adobe Creative Suite knowledge
• Experience with audiovisual technologies
• Knowledge of logistics and customs processes
• Experience within the medical technology, healthcare or life sciences industry
• Understanding of product demonstrations and technical customer presentations
• Soft Skills
• Strong communication and coordination skills
• Structured and solution‑oriented working style
• Hands‑on mentality with the ability to work independently
• High level of ownership and accountability
• Strong attention to detail and quality
• Ability to remain calm under pressure during on‑site event execution
• Team player with an international mindset
• Continuous improvement mentality
• Additional Information
• Mutually‑supportive, international team
• Meaningful work with a lasting impact on medical technology
• 30 vacation days, plus December 24th and December 31st
• Flexible working hours as well as hybrid work model within Germany
• Bike leasing via cooperation partner “Bike Leasing”
• Parking garage and safe underground bike storage
• Award‑winning subsidised company restaurant and in‑house cafes
• Variety‑rich fitness programme in our ultra‑modern 360m² company gym
• Regular after‑work, team, and company events
• Comprehensive training and continuing education opportunities
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