IT PMO - Technical knowledge mandatory

We're excited to announce an opening for a Project Management Officer (PMO) to join our IT Team at the Geneva HQ working across our Geneva team and remote sites in Italy, Belgium, Greece and India.

Reporting to the Vice President, you will lead the reporting and roadmap cycle, drive finance and procurement follow‑up, and prepare analysis and materials that leadership will use for C‑suite updates, vendor negotiations, and decision‑making. You will be instrumental in identifying areas for process improvement and collaborate closely with team members to implement solutions that enhance operational efficiency.

Key Responsibilities

Reporting & Roadmap Ownership

• Own the weekly project reporting cycle and the weekly lookahead that sets priorities for the week and drives the director's follow‑ups with managers to clear roadblocks.
• Run the quarterly roadmap reviews and produce documented plan‑vs‑actuals deviations.

Finance, Procurement & Contracts Analysis

• Support the Director with contract review, invoice and PO management and budget tracking (evergreen status on spend), invoice pre‑validation.
• Track the contract and NDA lifecycle from legal drafting and validation through to full signature.
• Prepare budget (FTE, non‑FTE) for the annual cycle, in collaboration with the site managers.
• Support and create presentation material for the director, ranging from quarterly project status reviews to recaps for senior leadership, and vendor analyses that prepare the VP and Director for strategic discussions.
• Upon request, review and propose design improvements on team presentation material.

Governance & Coordination Across Sites

• Provide functional leadership to drive the remote PMO in Italy, Belgium and India and Team Leads in GVA with transversal activities.
• Attend the department's weekly meeting, capture and circulate actions, and follow up with managers to hold them accountable to the commitments they report.
• Curate the topic lists for the director's and monthly manager meetings, drawing on open actions and escalations.

Operations & Continuous Improvement Coordination

• Support the director in the design and implementation of the strategy, and own the improvements of the operational processes that keep the department running—e.g., redesigning the travel request process and keeping holiday and on‑call rosters current across sites.
• Ensure headcount management/accuracy across the different sites, including newcomer and leaver reporting.
• Contribute to the development of staff training material.
• Support onboarding process for new joiners and, as a speaker, provide department overview during the MSC academy sessions for new joiners.

Candidate Profile

• Experience as a PMO, ideally gained in an Agile environment in an IT department. Knowledge of Agile methodology (Scrum).
• An understanding of the IT and software development lifecycle, and the challenges that come with it, is a strong plus.
• Comfortable with numbers and contracts: budget tracking, invoices and cost analysis.
• Formal qualification in project management is a strong plus.
• Strong knowledge of MS Office products (especially Excel and PowerPoint).
• Excellent English communication skills (oral and written).
• European citizen and based in Europe, no relocation.
• Availability to travel twice per year to India, twice per year for 2 weeks as well as travel to Italy and Belgium.

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