Catholic Religious Education Coordinator

Job Overview

Position Title

Catholic Religious Education (RE) Coordinator (1099 contractor)

Contract Type

1099 contractor, up to 80 hours per month.

Education & Experience Requirements

• Maintain healthy, functional interpersonal relationships with personnel including chapel staff, coordinators and parishioners.

Zero tolerance for disrespect, harassment, or any other unprofessional behavior that could adversely affect the Air Force or Air Force Chaplain Corps.

• Provide services in a pluralistic and inter‑faith chapel setting. Contract duties will be mostly Catholic in nature, with some ecumenical duties.
• Understand and be able to work in a military structure and environment.
• Confirmed Catholic in good standing with the church as required by the Archdiocese for the Military Services (AMS) Priests’ Manual, paragraph 1.7.8.
• Knowledge and experience in Catholic liturgical year, liturgy and ministries, with at least one year of previous experience working or volunteering in a Catholic community.

A degree in Education is preferred, but not required.

• Certified AMS Catechist, or obtain certification no later than 6 months after contract award. Continuing education must be completed at no cost to the government.
• Proficient in spoken and written English communication.
• Proficient with computers and publishing software (Microsoft Windows, Office including Word, Power Point, Excel, Publisher); or obtain training within 90 days on personal time.
• Not directly work in children’s programs; supervise and oversee volunteers for their administration.
• Will not perform duties in the same room as children without a parent present.
• Submit to a security investigation (usually NACI) with a sufficient adjudication for eligibility to access unclassified Do D computer networks.

Position requires Do D NIPR access; any finding preventing access results in termination.

Preferred but not required to have clearance.

• General Responsibilities
• 4.1 Operate within a religiously pluralistic and sensitive arena, ensuring compliance with Department of the Air Force and Air Force Chaplain Corps mission requirements and standards.
• 4.2 Maintain a positive, constructive interaction with staff, coordinators, and volunteers.
• 4.3 Protect privileged communication in accordance with federal law, ensuring confidential matters within chapel facilities remain confidential.
• 4.4 Provide personal transportation with valid registration, proof of insurance, and a valid driver’s license for base operations.
• 4.5 Maintain a neat, clean, and well‑groomed professional appearance; conservative business attire required unless event dictates casual attire.
• 4.6 Ensure government‑owned equipment is not removed from chapel facilities without prior approval; return all keys and ID cards/passes upon revocation or conclusion.
• 4.7 Comply with all federal, state, and local laws and applicable Air Force Instructions.
• 4.8 Complete mandatory training: Protecting Sensitive Information, Cyber Awareness, Privileged Communication, Project Officer, Funds Handling, and Superintendent APF/CTOF; maintain current training records.
• 4.9 Refrain from personal business in chapel facilities or services outlined in this SOW. Personal childcare or pet care not aligned with this document is prohibited.
• 4.10 Coordinate with the Catholic Chaplain or designee to establish a minimum of six office hours at the chapel during normal duty hours (Monday‑Friday 7:30 a. m. – 4:30 p. m.) and be present on Sunday during services/activities to coordinate with staff and lay leadership.

Submit a monthly log sheet to the Catholic Chaplain.

• 4.11 Arrive at least thirty (30) minutes prior to the start of any event for which responsibility.
• Specific Responsibilities
• 5.1 Develop, schedule, implement, and monitor all Catholic RE programs and activities, including Children’s RE, RCIA, Bible Studies, Vacation Bible School (VBS), Volunteer Appreciation, and other programs identified in the 52 FW Chapel Annual Ministry Plan.

Supervise volunteer administration; no direct work with children’s programs.

• 5.2 Coordinate all facility, publicity, supply, and transportation requests with applicable outside agencies.

Prepare and submit facility use forms and collaborate with Protestant community as required for ecumenical activities and facility sharing.

• 5.3 In consultation with the Catholic Chaplain, Cost Center Manager, Catholic program leaders and CTOF Account Manager, develop an annual calendar of events, Chapel Tithes and Offering Fund (CTOF) budget, and core religious education curriculum; submit in December for the following fiscal year.
• 5.4 Provide comprehensive volunteer organization for all Catholic RE programs, in partnership with the Catholic Community Coordinator.
• 5.4.1 Coordinate support for all Catholic RE and community‑wide events; recruit and manage volunteers (RE teachers, helpers, bible study leaders, catechists, CTOF offering counters, nursery attendants, youth sponsors, project officers, event setup crew).
• 5.4.2 Maintain records and input data into the volunteer database tracker (subject to the Privacy Act).
• 5.4.3 Provide or procure volunteer training materials, including literature, training forms, and visual aids.
• 5.4.4 Ensure compliance with Do DI

, AFI 52‑101, and AFI 52‑105 requirements, including

• 5.4.4.1 Completed DD Form 2793 with signed volunteer statements.
• 5.4.4.2 Written volunteer position descriptions mirroring DD Form 2793.
• 5.4.4.3 Signed Privileged Communication Non‑Disclosure Agreement per AFI 52‑101.
• 5.4.4.4 Signed statements of Superintendent/NCOIC Appropriated Funds (APF) and CTOF training per AFI 52‑105, renewed annually.

• 5.4.5 Additional volunteer requirements

• 5.4.5.1 Children under 18: monitor background checks per Do DI and Spangdahlem HCOI 52‑3.
• 5.4.5.2 Counting CTOF offerings: ensure trained counters; assist CTOF Account Manager to maintain two trained counters for events.
• 5.4.6 Recognize and support volunteer work; maintain attendance records and contribute reports; plan annual Catholic volunteer appreciation event.
• 5.5 Provide at least two teacher training sessions per year: Winter (January‑March) and Fall (July‑September).
• 5.6 Assist Catholic volunteers with program planning and execution, including facility use forms and CTOF requests; supervise deliveries.
• 5.7 Form a religious education board with representatives for various catechist teams; empower their functions.
• 5.8 Draft publicity for programs, prepare and submit information to Public Affairs, base bulletin boards, splash screens, and other channels; assist with weekly parish bulletins and RE announcements.
• 5.9 Coordinate recurring sacrament classes (First Communion, First Reconciliation, Confirmation); maintain sacramental records and coordinate AMS Bishop visits.
• 5.10 Visit each RE class at least once a quarter or as requested by volunteer teachers.
• 5.11 Conduct RE registration and collect fees in August and September; ensure funds counted promptly by trained counters.
• 5.12 Participate in weekend liturgies where RE events are directly involved.
• 5.13 Meet twice a month with the Catholic Chaplain or designee for program coordination and approval.
• 5.15 Attend the Catholic Parish Advisory Council meeting, weekly chapel staff meetings (when requested), Quarterly Chapel Financial Working Group meetings, and other meetings to provide RE status reports.
• 5.16 Validate status of Catholic RE programs and projects 30 days prior to events.
• 5.17 Track enrollment and attendance; provide statistical data and after‑action reports; store documents on a shared network location.
• 5.18 Keep the RE office and storerooms clean, orderly, and safe. Manage materials inventory, labeling, and ordering.
• 5.19 Coordinate with the Protestant Coordinator to manage the Spangdahlem Chapel Education & Resource Center, including resource management and volunteer training.
• 5.20 Recruit or serve as volunteer CTOF Project Officers, submit AF Form 4356 CTOF Purchase Requests and AF Form 4362 project reports within required timeframes.
• 5.21 Be accountable for opening and securing chapel and other program facilities.
• Substitutions

Coordinator must perform all services personally or coordinate by an approved substitute of equal or higher proficiency.

Substitutes must be approved by the Catholic Chaplain 14 days in advance.

No compensation for unsupplied services; no sick pay, medical coverage, or compensatory time off.

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