Office Managerin (M/W/D)

Office & Finance Administrator

Who are we

BESPIN is building a persistent eye in the stratosphere — a platform that stays overhead for months, bridging the gap between a satellite that passes over once every 90 minutes and a drone that lands after a few hours. We're based in Munich, plugged into Europe's deepest aerospace ecosystems. The team is small on purpose — every person builds.

What we are looking for

Someone who brings financial rigour and operational calm to a fast-moving deep-tech environment. You will own the finance function end-to-end and keep the office running so engineers can focus on building. Prior experience in a startup or fast-paced environment is a strong plus — priorities shift quickly here and we need someone who adapts without losing the details.

Finance & Accounting

• · Bookkeeping, AP/AR, invoice processing, and payment runs
• · Bank reconciliations, cash flow tracking, and monthly financial reports
• · Expense management and employee reimbursements
• · Budget tracking and variance analysis
• · VAT returns, tax filings, and liaison with external accountants
• · Payroll coordination including bAV, Sachbezug, and Deutschland ticket
• · Grant spend tracking and support for audits and year-end close

Office Administration

• · Vendor management, office procurement, and facilities coordination
• · HR admin: onboarding/offboarding, personnel records, employment queries
• · Travel booking, calendar management, and leadership support
• · Document management and liaison with legal, insurance, and government bodies

Tools & Automation

• · Proficiency in Microsoft Power Apps to build lightweight internal tools and dashboards
• · Experience with Microsoft Power Automate to streamline workflows — approvals, notifications, data syncs
• · Comfortable with the broader Microsoft 365 ecosystem (Excel, SharePoint, Teams)
• · Familiarity with DATEV for German bookkeeping, tax, and payroll compliance
• · Confident steering and rolling out business apps — HR, expense, document management, and e-signature tools — as the company's needs evolve

What we are not looking for

• · A pure bookkeeper with no appetite for broader operational ownership
• · Someone uncomfortable working independently without a large support team
• · Someone who needs a slow, predictable environment — things move fast and change often

What we offer

• · Competitive compensation
• · Deutschlandticket, company pension (bAV), and monthly tax-free benefits (Sachbezug)
• · An international, open-minded team that knows what they are doing
• · Based in Munich

Job Type: Full-time

Pay: From 40.000,00€ per year

Ability to commute/relocate:

• 82131 Gauting: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• office administrator : 3 years (Preferred)

Language:

• German (Preferred)

Work Location: In person