Executive Assistant (m/f/d)

At Nanostone Water, we\’re engineering water treatment solutions that shape the future of water sustainability. Our advanced ceramic-based filtration technology is at the forefront of tackling one of the most critical issues of our times: ensuring clean water access in rapidly urbanizing regions. As urban populations and industrial activities expand, while water quality and availability worsen, yet demands for water rise, our innovative technology emerges as a critical solution, safeguarding the well-being of communities and industries alike.
Established in 2012, Nanostone Water has devoted years to refining a method that is not only effective at treating the most challenging water quality conditions but also prioritizes environmental stewardship and maximum use of limited space. Our automated certified ceramic module production facility in Halberstadt, Germany is a highlight to our dedication to excellence and scalability, preparing us for impactful global presence.

Role Overview

As the Executive Assistant for Nanostone, you will provide general administrative support to the company\’s global executive management team, and local administrative oversight for the company\’s German headquarters in Halberstadt. You will also have global responsibility for management of corporate and commercial legal documents and contracts.

• Provide administrative support to executive management (e.g. travel arrangements, meeting hosting/logistics).
• Establish and manage process for approving and receiving visitors to Halberstadt site. Ensure that confidentiality provisions are followed.
• Monitor company central email & phone contact lines, forwarding information to appropriate company contacts.
• Support the Sales Process and Proposal Management.
• Develop and maintain standardized filing structure for legal documents.
• Support project managers as contract administrator. Ensure appropriate documentation management, and timely issuance of invoices and collection of payments.
• Location – Halberstadt. Expected to work predominantly on-site; allowance for occasional work-from-home days.

• Bachelor degree or corresponding qualification and / or experience. Alternatively, appropriate apprenticeship and experience.
• 10+ years of administrative experience, with a background in legal administration and/or contract administration and sales backoffice preferred.
• Highly organized and structured individual.
• Demonstrated ability to develop and manage internal business processes.
• Capable of working relatively independently with minimal direction.
• Good MS Office skills (Office 365, Sharepoint, OneDrive).
• Fluent written and oral communication in both English and German.

Join us at Nanostone Water, where your expertise meets our passion for making a difference. Together, we can tackle ‘challenging water\‘ and create a future where communities and industries flourish in better harmony with their environment.

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