Staff Officer (Integrated Advisory)

1. Post Context

Headquarters JSEC provides a resilient operational-level Joint Headquarters, capable of supporting 24/7 operations to coordinate enablement (at the operational level) and, on order, the execution of reinforcement by forces (RbyFo) and sustainment flow in order to contribute to the Alliance’s ability to project and sustain combat power into, across and from the Area of Responsibility (AOR), and, if required, into a Joint Operations Area (JOA).

The Management Directorate (MGT) is responsible for the integration, coordination and implementation of services, activities and facilities management across the HQ to support the mission.

The Integrated Advisory Office (IAO) is responsible for the identification of potential organisational and procedural improvements to the HQ.

The incumbent is responsible for supporting IAO Head in analytical processes, development and coordination of policy / planning proposals for CG consideration and decision.

2. Principal Duties

The incumbent’s duties are:

– Provide independent and considered advice to the Office Head on special projects.

– Assist Office Head with the development and coordination of policy and planning proposals.

– Support Office Head with an analytical and advisory body that oversees processes and improves output IAW change management process.

– Support Office Head in the development of organizational improvements of the HQ IOW change management process.

– Support Chief Integrated Advisory Office in research activities for staff activities.

– Support Chief Integrated Advisory Office in the development and implementation of the Internal Control framework.

– Support Chief Integrated Advisory Office in monitoring and assessing the activities across the HQ to support the achievement of its objectives.

– Initiate, facilitate, and execute programme and/or project management practices and other appropriate strategic organisational change mechanisms on structural organisational change issues.

– Initiate and ensure continuous co-ordination with J8 on all financially related organisational change matters within constraints.

– Ensure continuous co-ordination with J1 on all workforce related enterprise organisational change matters.

– Identify opportunities for enterprise organisational analysis, business process reviews, resource savings and organisational optimisation and balance across HQ.

– Initiate and develop draft Research Reports and briefings, containing analysis and recommendations for enterprise organisational change initiatives.

– Initiate programmes and projects focused on corporate effectiveness and efficiencies.

– Initiate pre-emptive, focused corporate solutions to improve enterprise organisational performance.

3. Special Requirements

a. The incumbent may be required to perform a similar range of duties elsewhere within the organization at the same grade without there being any change to the contract.

b. The incumbent may be required to undertake deployments in support of military operations and exercises, and/or TDY (temporary duty) assignments, both within and without NATO boundaries. Such operational deployment may exceed 30 days duration up to 183 days in any period of 547 days and may be on short notice. For NATO International Civilian Staff, acceptance of an employment contract linked to this post constitutes agreement to deploy in excess of 30 days if required.

4. Essential Qualifications

a. Professional Experience

– This role requires proven experience in Business administration.

Activities that involve planning, organizing, directing, coordinating, controlling, and evaluating the use of people, money, materials and facilities to accomplish assigned functions and tasks. Officers require broad military background including previous major staff experience in a joint or combined staff in a large HQ, Joint Command, NATO HQ or MOD. Wide experience in office communication and information systems. High level of organisational, coordination and communication skills.

– This role requires proven experience in Business analysis.

The methodical investigation, analysis, review and documentation of all or part of a business in terms of business goals, objectives, functions and processes, the information used and the data on which the information is based. The definition of requirements for improving processes and systems, reducing their costs, enhancing their sustainability, and the quantification of potential business benefits. The collaborative creation and iteration of viable specifications and acceptance criteria in preparation for the deployment of information and communication systems. The adoption and adaptation of business analysis approaches based on the context of the work and selecting appropriately from predictive (plan-driven) approaches or adaptive (iterative/agile) approaches.

b. Education/Training

a) University Degree in accounting, finance, management, business administration, public administration, engineering, economics, operations research, business process engineering or related discipline and 2 years function related experience, or Higher Secondary education and completed advanced vocational training in that discipline leading to a professional qualification or professional accreditation with 4 years post related experience.

c. Language

a) English – SLP 3333 – (Listening, Speaking, Reading and Writing)

NOTE\: The work both oral and written in this post and in this Headquarters as a whole is conducted mainly in English.

5. Desirable Qualifications

The following would be considered as an advantage:

a. Professional Experience

– Previous Staff experience in NATO HQ is recommended.

b. Education/Training

a. Tasker Tracker + (TT+) (CCC-ET-22349) provided by NATO Communications and Information Academy (NCI Academy).

b. EDMS – Electronic Document Management System User course (CCC-ET-32350) provided by NATO Communications and Information Academy (NCI Academy).

c. NIP – NATO Information Portal Contributor (CCC-ES-36984) provided by NATO Communications and Information Academy (NCI Academy).

d. Resource Management Education Programme (RMEP) Course (ETE-FI-2708) provided by NATO – School Oberammergau (NSO).

e. NATO Orientation Course (ETE-MW-3834) provided by NATO – School Oberammergau (NSO).

f. NATO Alternative Analysis Course (JPL-AA-31565) provided by NATO – School Oberammergau (NSO).

6. Attributes/Competencies

a. Personal Attributes

The candidate must be able to understand all aspects of JSEC and ACO processes and outcomes in order to integrate a change management mindset. The candidate must have excellent communication skills in order to conduct briefings across all levels of JSEC.

b. Professional Contacts

The incumbent must be able to represent JSEC MGMT IAT to other ACO HQs.

c. Contribution to Objectives

Change Management contributes to all aspects and outputs of JSEC.

7. Contract

a. Serving NATO International Civilian staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations.

b. In accordance with current policy, newly recruited staff will be offered a three-year contract which may be extended, subject to a satisfactory recommendation, to an indefinite duration contract.

c. Salary/Benefits\: The salary is tax free including (where eligible) expatriation, family and children’s allowances and additional privileges for expatriate staff; Education allowance for children (where appropriate) and an excellent private health insurance scheme; Generous annual leave and home leave (if eligible); Retirement Pension Plan.

8. Notes for Candidates

a. Applications must be submitted using the e-recruitment system. Applications and other documents will not be reviewed if sent through other formats (including email, social network, etc). Candidates should particularly note\: When completing the application form using NATO Talent Acquisition Platform, you are able to add attachments. Only attachments specifically asked for as part of the application process will be considered.

b. Particular attention should be given to Education and Experience section of your application form, which should be populated with details of your career to date and educational achievements and certifications as they relate to your application.

c. All pre-screening questions should be answered completely. Expressions such as\: “please see attached CV, please see annex, please see enclosed document, etc” are not acceptable.

d. Before you apply, we encourage you to watch this video providing 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed? This video contains the information you need to successfully submit your application on time.

e. After review of your online application, successful candidates will usually be asked to complete a pre-recorded video interview. Shortlisted candidates will then be invited to the final assessments.

f. Appointment will be subject to receipt of a security clearance, approval of the candidate’s medical file by the NATO Medical Adviser, verification of the academic background and work experience.

g. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

h. The candidature of NATO redundant staff at grade G15 will be considered with priority.

i. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

9. Additional information

a. About Ulm\: Ulm distinguishes itself as one of Germany’s most livable cities by seamlessly blending a high-tech professional landscape with an exceptional quality of life. As a major innovation hub home to the „Science Park,“ it is known for its academic and business ecosystem in biotech and AI, while its strategic importance is further underscored by the presence of the NATO Joint Support and Enabling Command (JSEC). Stationed at the Wilhelmsburg Barracks, JSEC serves as a vital multinational headquarters responsible for the rapid movement and sustainability of forces across Europe, reinforcing Ulm’s role as a key „hub“ in continental security. This global significance is balanced by a convenient „15-minute city“ infrastructure that ensures almost everything is accessible by public transport, foot, bike, or a short car ride. Residents enjoy a unique harmony between the charm of the historic city center and the natural beauty of the Danube, all while benefiting from a safe, clean environment, excellent healthcare infrastructure and high-speed connections to major cities like Munich or Stuttgart.

b. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability.

c. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process along with documented medical evidence to support your request.

d. All JSEC personnel are expected to conduct themselves in accordance with the current NATO Code of Conduct as agreed by the North Atlantic Council (NAC), and thus display the core values of integrity, impartiality, loyalty, accountability, and professionalism.

e. Due to the broad interest in HQ JSEC and the large number of potential candidates, telephone or email enquiries cannot be dealt with.

f. For more information on JSEC, please visit our website.

g. This vacancy will be closed on 17 May 2026, at 11\:59\:00 PM (CET).