Virtual Bookkeeper

• About the Opportunity
• Virtual Bookkeeper (Remote)
• Annual Salary: $65,191 Work Location: 100% Remote

Are you passionate about numbers, organization, and making financial chaos disappear?

We’re seeking a Virtual Bookkeeper who brings laser‑sharp focus, proactive thinking, and a modern understanding of accounting practices to a fully remote role.

This isn’t just about crunching numbers—it’s about building clarity and financial confidence for our clients.

You’ll work alongside professionals who value precision, embrace efficiency, and believe in delivering real value through responsible economic management.

Role Summary

To manage and execute accurate, timely, and secure bookkeeping processes that help businesses maintain clear financial visibility and meet compliance standards.

You’ll be the go‑to person for everyday financial documentation, reporting, and reconciliation.

In this role, you’ll balance ledgers, close the books, and offer deep visibility into operations for leadership teams who depend on clean, reliable data.

Reporting

Structure: Reports to Finance Manager or Controller.

Works closely with Senior accountants, Payroll Coordinators, and external stakeholders.

Responsibilities

• General Ledger Maintenance
• Record journal entries and monitor ledger integrity.
• Maintain detailed audit trails for all transactions.
• Reclassify transactions when misallocated by clients or automated systems.
• Expense & Revenue Management
• Track expenses and manage cash flow reports.
• Match expenses to budget forecasts and project plans.
• Monitor budget variances and alert teams of unusual spending patterns.
• Invoicing & Receivables
• Create and send client invoices promptly.
• Monitor overdue accounts and follow up professionally.
• Set up recurring invoicing systems for retainers and service‑based businesses.
• Payables and Reimbursements
• Manage vendor bills, due dates, and ensure timely payments.
• Process employee reimbursements with thorough verification.
• Establish automated bill payment systems when possible.
• Reporting & Compliance
• Prepare monthly financial summaries and balance sheets.
• Compile monthly profit and loss statements, financial position summaries, and cash movement overviews.
• Provide insights into client financial performance, highlight anomalies, and present trends.
• Security Practices
• Maintain confidentiality of sensitive data.
• Use password‑protected portals and encrypted storage solutions.
• Adhere to best practices for client financial privacy.

Qualifications

• Minimum 2‑3 years of experience in bookkeeping, accounting, or finance.
• Experience managing books for small or medium businesses.
• Background in remote working or cloud‑based systems.
• Experience with monthly close, reconciliations, and reporting cycles.
• Proficiency with Quick Books Online and/or Xero.
• Strong Excel and Google Sheets knowledge.
• Familiarity with payroll systems (Gusto, ADP, etc.).
• Understanding of basic tax documents (W9, 1099).
• Comfortable using Slack, Zoom, and project management tools.
• Meticulous attention to detail and record accuracy.
• Clear, concise communication and reporting skills.
• Time management and deadline consistency.
• Adaptability to changing client needs.
• Self‑motivated, proactive problem solver.
• Tools
• Quick Books Online or Xero for accounting.
• Google Workspace for collaboration.
• Slack or Microsoft Teams for communication.
• Gusto or ADP for payroll (if required).
• Secure document management platforms.
• Zoom or Google Meet for virtual meetings.

Benefits of the Role

• Flexibility & Work‑Life Balance – flexible hours tailored to your productivity.
• Work from your home, co‑working space, or anywhere with internet.
• Growth & Development – training on updated tax laws and accounting tech, webinars, learning materials, mentorship.
• Team Culture – inclusive and collaborative environment, team huddles, knowledge‑sharing sessions, regular check‑ins, performance feedback.
• Impact and Autonomy – directly support businesses in understanding their finances, autonomy over your workday and client load, help shape accounting systems and process improvements.
• Ideal Candidate Profile

You bring clarity to complex financial data, manage time and priorities with ease, see patterns that help optimize decisions, support entrepreneurial and growing businesses, and are comfortable in a fast‑paced remote setting.

You have pride in clean books, detailed documentation, effective cross‑time‑zone communication, and continuous improvement in tools, processes, and skills.

• Application Checklist
• Updated resume tailored to financial roles.
• Short intro note about your bookkeeping philosophy.
• Details on accounting software and tools used.
• Certifications or relevant training (optional).

Ready to make a difference?

Apply now and become the financial backbone for entrepreneurs, consultants, and growing teams who rely on your accuracy and insights.

#J-18808-Ljbffr