- Client requires a German and English speaker
- As a Site Team Assistant, you are the central organizational interface of our site team. You support project management with administrative tasks, keep day-to-day operations running smoothly through efficient process management, and make a significant contribution to the successful execution of our construction project
- Administrative Project Coordination & Documentation
Information Management
- Prepare and create documents, graphics, and presentations for project briefings and meetings.
Reporting
- Take meeting minutes and assist in maintaining site diaries, including recording construction progress, weather conditions, workforce numbers, and any notable incidents.
Process Support
- Proactively track open action items from meetings and prepare documents for signature approval.
Scheduling & Organization
Travel Management
- Plan, book, and process expense claims for domestic and international business travel.
Appointment Coordination
- Coordinate internal and external meetings and maintain oversight of calendars.
Event Support
- Provide organizational support for workshops, seminars, and kick-off meetings.
Visitor Management
- Register visitors, conduct safety inductions, and issue personal protective equipment (PPE).
Administrative Assistance & Communication
- Act as the point of contact for internal and external stakeholders and handle incoming inquiries.
Office Administration
- Manage incoming and outgoing mail, prioritize tasks, and maintain an organized filing system.
Data Management & Reporting
- Create statistics and charts and maintain project-related databases and records.
Qualifications
- Successfully completed a degree in Project Management, Business Administration, International Business, or a similar field, or hold a comparable commercial/business qualification.
Experience
- Previous experience in an administrative, assistant, or coordination role, ideally within a project environment.
Technical Expertise
- Proficient in Microsoft Office and experienced in facilitating hybrid meetings or remote communication via Microsoft Teams.
Language Skills
- Fluent in German and English, both written and spoken.
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Construction Site Administrator in Bremerhaven Arbeitgeber: NES Fircroft
Unser Unternehmen bietet eine dynamische und innovative Arbeitsumgebung, in der Prozessingenieure für die Laserfertigung an vorderster Front der Technologie arbeiten. Wir fördern eine offene Unternehmenskultur, die Teamarbeit und kontinuierliches Lernen unterstützt, und bieten zahlreiche Möglichkeiten zur beruflichen Weiterentwicklung. Zudem profitieren unsere Mitarbeiter von flexiblen Arbeitszeiten und einem attraktiven Standort, der eine hervorragende Work-Life-Balance ermöglicht.
