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- Aufgaben: Provide top-notch administrative support and manage special projects with a mix of routine and complex tasks.
- Arbeitgeber: Join a dynamic team where your skills will shine and make a real impact.
- Mitarbeitervorteile: Enjoy a collaborative work environment with opportunities for growth and development.
- Warum dieser Job: This role offers a chance to develop expertise while working closely with various teams and leaders.
- Gewünschte Qualifikationen: Strong communication skills in German and English, attention to detail, and proficiency in Microsoft Office are essential.
- Andere Informationen: Handle confidential information and be a key player in project coordination.
Das voraussichtliche Gehalt liegt zwischen 36000 - 60000 € pro Jahr.
Job Summary
Administrative Support: Provides administrative and clerical support to relieve department managers or staff of administrative details. May coordinate messages, appointments, information to callers, file maintenance, department office supplies, and mail. Researches, compiles, and proofs word processing assignments. Operates automated office equipment. May be assigned to various functional areas of the company.
Responsibility and Interaction:
Responsibility:
The types of tasks this individual is responsible for are a mix of regular and unstructured, and processes they use to complete work are not always clearly defined. This individual has developed an area of expertise and handles a variety of tasks that are moderate to complex in scope.
Identifies problems and generates recommendations and possible solutions.
Manage special projects, which may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, and acting as a liaison to Human Resources.
Participate in operational task forces.
Analyze basic spreadsheet models and track projects.
Little instruction is provided by management on routine work, and general instructions are provided on new tasks.
Handle highly confidential and critical information with the utmost discretion.
Collect and prepare sensitive information for discussions and meetings with internal staff and external individuals.
Analyze problems, determine approaches, compile and analyze data, and prepare reports and recommendations.
Interaction:
This individual interacts primarily with Staff to Director level employees within the function, and the technical team on assigned projects. There may be interaction with employees in other functions as required.
Utilizes strong communication and interpersonal skills to promote teamwork and motivate, coach, and guide other team members.
Contact company personnel at all levels to gather information and prepare reports.
Job Requirements
- Good written and verbal communication skills.
- Ability to edit copy or communications for accuracy and clarity of final copy.
- Strict attention to detail in composing, typing, and proofing materials, establishing priorities, and meeting deadlines.
- Knowledge of secretarial and office administrative procedures, and knowledge of use and operation of standard office equipment.
- Good interpersonal communication skills and ability to communicate with employees at all levels of the organization, including Executives.
- Solid Microsoft Office skills including Word, Excel, PowerPoint, and Outlook.
- Ability to maintain strict confidentiality.
- Fluent language skills in German and English are a must.
#J-18808-Ljbffr
Executive Assistant ( m/f/d) Arbeitgeber: NetApp
Kontaktperson:
NetApp HR Team
StudySmarter Bewerbungstipps 🤫
So bekommst du den Job: Executive Assistant ( m/f/d)
✨Tip Number 1
Make sure to highlight your experience in managing administrative tasks and special projects. Use specific examples that demonstrate your ability to handle complex responsibilities and maintain confidentiality.
✨Tip Number 2
Showcase your strong communication and interpersonal skills. Think about instances where you've successfully collaborated with different levels of staff, especially in a team environment, and be ready to discuss these during the interview.
✨Tip Number 3
Familiarize yourself with the tools and software mentioned in the job description, particularly Microsoft Office. If you have any certifications or completed courses, be sure to mention them as they can set you apart from other candidates.
✨Tip Number 4
Prepare for questions related to problem-solving and decision-making. Think of examples where you've identified issues and proposed solutions, as this will demonstrate your analytical skills and ability to work independently.
Diese Fähigkeiten machen dich zur top Bewerber*in für die Stelle: Executive Assistant ( m/f/d)
Tipps für deine Bewerbung 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills. Emphasize your proficiency in Microsoft Office, attention to detail, and any experience with confidential information.
Craft a Strong Cover Letter: In your cover letter, explain why you are a great fit for the Executive Assistant role. Mention your communication skills, ability to manage multiple tasks, and experience in supporting management.
Showcase Your Language Skills: Since fluency in German and English is required, be sure to mention your language skills prominently in your application. If possible, provide examples of how you've used these skills in a professional setting.
Proofread Your Application: Before submitting, carefully proofread your application materials. Ensure there are no typos or grammatical errors, as attention to detail is crucial for this role.
Wie du dich auf ein Vorstellungsgespräch bei NetApp vorbereitest
✨Showcase Your Communication Skills
Since the role requires strong written and verbal communication skills, be prepared to demonstrate your ability to communicate clearly and effectively. You might be asked to provide examples of how you've successfully communicated with different levels of staff in previous roles.
✨Highlight Your Attention to Detail
This position demands strict attention to detail. During the interview, share specific instances where your attention to detail made a significant impact on a project or task. This could include proofreading documents or managing complex schedules.
✨Demonstrate Your Problem-Solving Abilities
The job involves identifying problems and generating solutions. Be ready to discuss challenges you've faced in past roles and how you approached them. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Prepare for Confidentiality Questions
Given the nature of the role, you'll likely be asked about handling sensitive information. Prepare to discuss your experience with confidentiality and how you ensure discretion in your work, especially when dealing with critical information.
